Lease Admin Analyst

Job Title

Lease Admin Analyst

Job Description Summary

The Analyst/Senior Analyst is responsible for all aspects of Lease Administration (Lease abstraction, Quality review, Portfolio management) and to work as part of or managing a team ensuring efficient and accurate accounting of client data records, rent processing and reporting requirements.
We have multiple openings within the Asset Management Team who will partake on an exciting project to strategize and manage one of our largest accounts’ diverse National and Regional Portfolio of owned, leased, office and retail assets to enable the client to deliver on its customer’s needs.

Job Description

About the role:

• Maintain the database by updating records when a lease or sublease is amended, a new location is added, a lease expires or is terminated, or an owned property is purchased or sold.

• Extract pertinent and critical data for Real Estate Lease documents and input data into client specific data base. Extracted information will align with protocol of standards established for client

• Performs quality review of lease data abstraction to ensure accuracy and escalating for additional review to outstanding document or data exceptions until complete data set has been capture and align with data standards.

• Ensures correct formatting and accuracy of reporting outputs as requested by client

• Maintain database ensuring all data is current, accurately classified and reviewed for quality assurance

• Process accurate and timely rent and additional rent payments

• Timely and accurate delivery of all standard and ad hoc reporting

• Reviews business terms of Estoppel Certificates, SNDA Agreements to ensure business terms are accurately reflected. Assist client to coordinate legal review and final execution for timely submission to Landlord.

Lease Abstraction

• Extract of all contracts falling under C&W abstraction scope. Coordinate the abstraction of new leases, subleases and amendments based on the abstraction template currently in place and being utilized by Client’s contracted partner; includes quality review and upload of documents to Client’s System including the quality review checklist.

Data Management

• Track, monitor, update and report on all critical dates.

• Provide system generated monthly reports from database in accordance with Client’s reporting calendar, including portfolio and project reports, and other agreed upon portfolio reporting. Provide ad hoc reports to Client as requested.

• Participation in Client meetings; lead weekly lease administration status meetings and conference calls as required.

• Assists with the design of reports utilizing a variety of software tools.

Rental Payment Administration

• Assists in resolving critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items as requested.

• Tracks payables and receivables associated with the leases in portfolio. Processes client rent rolls utilizing the database. Prepares export files and sends to accounting for payables processing.

• Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding.

• Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.

• May conduct financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.).

About you:

• Bachelor’s degree required

• Minimum of 2-3 years of experience Real Estate Industry with clear understanding of commercial lease terms

• Proficient in MS applications especially data entry and management tools (MS Excel)

• Comfortable with data entry and data management

• Strong relationship management and interpersonal skills

• With analytical thinking skills and financial acumen

• Ability to solve advanced problems and deal with a variety of options in complex situations

• Demonstrates an understanding of Lease Administration terms and clauses

• Ability to perform well under pressure whilst managing competing agendas

• A motivated team player who can support a multi-regional and diverse team

• Dynamic and creative thinker coupled with an orientation to drive results through creative problem solving, process and rigor

• Exceptional flexibility and adaptability

• Demonstrates strong attention to details

• Must be able to engage others effectively in a matrix organization environment – up, down, laterally, and through

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;

• Career development and a promote from within culture;

• An organisation committed to Diversity and Inclusion

• We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”