Legal Operations Specialist(Contract & Compliance Systems Owner)

Job Responsibilities

• Report directly to the General Counsel and serve as a core member of the legal operations function, supporting a growing in-house legal team.
• Own and enforce legal systems and workflows, with the primary goal of removing lawyers from routine contract execution and ensuring consistent, scalable processes.
• Own and manage the contracts lifecycle through the companys CLM system, including intake, workflow routing, execution, storage, and reporting.
• Design, administer, and enforce self-service workflows for standard agreements, and clearly defined escalation paths for non-standard requests.
• Support the legal team in scaling contract processes by administering standard templates, playbooks, and exception workflows, ensuring that only defined exceptions are escalated to attorneys.
• Act as the primary administrator for legal tools and systems (e.g., CLM, e-signature, document management), including configuration, workflow logic, user adoption, and data integrity.
• Build and maintain compliance intake and gating mechanisms for new products, features, and data uses, ensuring appropriate legal review is triggered at the right time. (Note: this role does not provide legal or compliance advice.)
• Assist with corporate governance and entity maintenance, including organization of records and support for board-related documentation.
• Coordinate with outside counsel (including IP and litigation counsel) on administrative matters, billing, and document management.
• Partner with legal team members to design, document and continuously improve legal infrastructure, including policies, processes, and internal guidelines.
• Own reporting and metrics for the legal team, such as contract turnaround times, exception rates, intake volume, and system adoption
• Collaborate cross-functionally with business teams to improve legal workflows and reduce friction.

Requirements:

• 25+ years of experience in a legal operations, paralegal, or similar role in a law firm or in-house legal department.
• Demonstrated experience administering legal systems or workflows (CLM strongly preferred).
• Strong organizational skills with excellent attention to detail.
• Ability to operate independently, apply playbooks consistently, and enforce defined processes even under time pressure.
• Strong communication and interpersonal skills; comfortable to work with legal and non-legal stakeholders.
• Proactive, adaptable, and comfortable operating in a fast-changing environment.

Nice to Have:

• Experience with contract lifecycle management platforms (e.g., Ironclad or similar).
• Experience helping build or improve legal processes in a scaling company.
• Exposure to technology or startup environments.
• Familiarity with basic corporate governance, entity management, or IP administrative processes.

Candidate Note

Candidates who prefer hands-on contract review, negotiation, or ad-hoc legal problem-solving will not be successful in this role. This role focuses on systems, workflows, and scalability

Benefits

We offer competitive benefits package:

• Health, dental, and vision care for you and your family
• Top-tier 401(K) plan with company matching
• Paid time off and paid holidays
• Paid parental leave
• FSA and commuter benefits programs
• Team activity budget