Responsibilities

Workato Philippines, Inc. is seeking a highly detail-oriented, proactive, and process-driven Accounts Payable Specialist to join our growing Finance team. This role is critical in ensuring the accurate, timely, and compliant processing of vendor invoices and payments while delivering a high level of service to both internal and external stakeholders, and will report directly to the Director, Accounting based in Singapore with dotted line to Senior Accounts Payable Specialist, based in the Philippines

In this role, you will be responsible for:

• Accounts Payable Operations & Team Management

  • Manage and oversee end-to-end Accounts Payable operations, including vendor invoices, employee reimbursements, and payment processing across multiple entities

  • Supervise, mentor, and support the Accounts Payable Specialist to ensure high-quality execution, accountability, and adherence to company policies and service standards

  • Ensure invoices and payment requests are processed accurately, timely, and in compliance with company policies, approval workflows, and internal controls

  • Review and validate invoice accuracy, vendor details, tax treatment, PO matching, accurate coding, approval requirements, and supporting documentation completeness

  • Oversee vendor onboarding processes, vendor master maintenance, and compliance documentation requirements

  • Monitor AP aging, pending approvals, disputed invoices, and unresolved items to ensure timely resolution and escalation where necessary

  • Maintain strong responsiveness to internal and external stakeholders and proactively drive issues through closure

  • Coordinate with procurement, accounting, tax, treasury, HR, and business stakeholders to resolve invoice, payment, and reimbursement-related concerns efficiently

  • Support the development and implementation of scalable AP policies, procedures, and internal controls across the organization

• Month-End Close & AP Accruals

  • Lead month-end AP closing activities, including preparation, review, and analysis of AP accruals

  • Ensure completeness and accuracy of accrued expenses, invoice cut-off procedures, and reconciliation schedules

  • Prepare AP aging reports, account reconciliations, and supporting schedules for financial reporting purposes

  • Collaborate closely with the broader accounting team to ensure timely and accurate month-end and year-end close processes

  • Analyze AP trends and accrual balances to identify risks, inconsistencies, and opportunities for process improvements

• Audit, Compliance & Tax Management

  • Lead the preparation and coordination of Accounts Payable-related audit support for annual group audits and local statutory audits to ensure timely and efficient audit completion

  • Manage and maintain organized records, invoice repositories, supporting documentation, tax records, and audit schedules within designated folders and systems to support audit readiness, facilitate timely audit closure, and assist the Compliance team in ensuring accurate reporting and proper documentation of indirect taxes, withholding taxes, and other statutory tax requirements

  • Oversee VAT/GST and withholding tax compliance processes to ensure accurate tax treatment, reporting, supporting documentation, and regulatory compliance in accordance with local statutory requirements, while partnering closely with the Compliance team to support proper filing, reporting, and documentation of all indirect, withholding, and related taxes across jurisdictions

  • Liaise with third-party outsourced accounting and tax teams in the Philippines, Korea, India, and China to ensure proper withholding tax treatment on vendor invoices and timely preparation of documentation required for vendor tax credit claims

  • Monitor regulatory and tax requirement changes across supported regions and assess operational impact on AP processes and controls

  • Partner closely with Accounting, Tax, Compliance, and external advisors to ensure strong governance, regulatory compliance, and audit readiness

• Employee Expense & Policy Compliance

  • Oversee employee expense report processing and ensure compliance with company travel and expense policies, internal controls, and applicable tax regulations

  • Review employee reimbursements to ensure proper classification, complete supporting documentation, and accurate accounting treatment

  • Ensure employee expense transactions are appropriately reviewed and supported to comply with statutory and tax reporting requirements

  • Identify policy non-compliance, unusual transactions, or process gaps and proactively drive corrective actions and process improvements

  • Partner with employees, managers, HR, and Finance stakeholders to continuously improve expense management processes and employee experience while maintaining governance and compliance standards

• Process Improvement, Automation & AI Transformation

  • Drive continuous improvement initiatives across AP operations to enhance scalability, efficiency, accuracy, compliance, and internal controls

  • Identify process bottlenecks, operational inefficiencies, repetitive manual activities, and control gaps, and implement sustainable automation solutions

  • Lead AP transformation initiatives focused on workflow automation, invoice automation, intelligent document processing, and AI-enabled finance operations

  • Champion an AI-first and automation-first mindset within the AP function by continuously evaluating opportunities to leverage AI technologies to improve operational performance and employee/vendor experience

  • Partner with Finance Systems, IT, Procurement, and business stakeholders to optimize procure-to-pay (P2P) workflows and system integrations

  • Evaluate and recommend process improvements using automation platforms, ERP capabilities, workflow tools, and AI-driven technologies

  • Develop scalable AP workflows and standardized operating procedures to support the companys rapid growth and global operations

  • Utilize data analytics, reporting tools, and AI-assisted insights to identify trends, improve decision-making, reduce cycle times, and strengthen financial controls

  • Promote a culture of innovation, continuous improvement, and operational excellence within the Finance organization

  • Stay current on emerging AI, automation, and finance technology trends and proactively recommend practical applications within AP operations

• Automation & AI Mindset

  • We are specifically looking for someone who:

  • Has a strong automation-first and AI-first mindset

  • Is passionate about modernizing finance operations through technology and innovation

  • Continuously seeks opportunities to streamline workflows, eliminate repetitive manual tasks, and improve operational efficiency

  • Is comfortable working with workflow automation platforms, ERP systems, AI-enabled business process solutions, and emerging technologies

  • Thinks strategically about how AP processes can scale efficiently while improving accuracy, compliance, controls, and stakeholder experience

  • Can lead change management initiatives related to finance transformation and operational modernization

  • Embraces continuous learning and experimentation with AI tools and automation technologies to improve business outcomes

Requirements

• Bachelors degree in Accountancy, Finance, or related field

• Minimum 8-10 years of Accounts Payable or general accounting experience, preferably within a multinational or fast-paced technology environment

• Minimum 34 years of experience leading or supervising AP staff or shared services operations

• Strong understanding of AP operations, procure-to-pay (P2P) processes, financial controls, and month-end close activities

• Working knowledge of local GAAP and U.S. GAAP, with the ability to ensure accounts payable activities are recorded, reconciled, and reported in accordance with applicable accounting standards and internal controls.

• Hands-on experience preparing and reviewing AP accruals and reconciliations

• Strong knowledge of VAT/GST and withholding tax requirements and practical application in invoice processing

• Proven experience driving AP process improvements, finance transformation, or automation initiatives

• Experience working with automation tools, workflow systems, AI-enabled solutions, or process optimization initiatives is highly preferred

• Strong analytical, organizational, and problem-solving skills

• Excellent attention to detail and ability to assess invoice compliance and identify process gaps

• Strong leadership, communication, and stakeholder management capabilities

• Ability to manage multiple priorities and deadlines in a fast-paced environment

• Experience using ERP systems such as NetSuite, Coupa, Levelpath, or similar platforms

• Advanced proficiency in Microsoft Excel and Google Workspace tools

Preferred Qualifications

• Experience supporting global AP operations or shared services environments

• Exposure to AI-enabled finance operations, intelligent workflow automation, or digital transformation projects

• Experience partnering with outsourced accounting or tax service providers across Asia-Pacific regions

• Continuous improvement, Lean, Six Sigma, or process optimization experience is highly preferred

• Experience working in a SaaS or technology company environment is a plus

(REQ ID: 2815)