Work Flexibility: Hybrid or Onsite
Basic purpose of role/Why the job exists:
Responsible for ensuring efficient and safe operation of office facilities and providing a comfortable work environment for employees. Oversee facility management and general affairs responsibilities, including vendor management, cost optimization, and compliance with regulations.
Key Responsibilities
- Facility Management & General Affairs
- Plan and execute maintenance, repairs, and renovation projects
- Collaborate with the Global Real Estate team to formulate and implement optimal lease strategies for Japan.
- Ensure compliance with safety, health, and building regulations.
- Manage space planning and optimization, including office layout and relocations.
- Oversee internal services such as security, catering, waste disposal, parking, visitor management, and cleaning.
- Manage office supplies, procurement, and mail/courier handling.
- Support internal events and employee welfare programs.
- Administer car leasing and corporate housing programs, ensuring cost efficiency and compliance.
- Vendor & Contract Management
- Select suppliers, obtain quotations, and negotiate contracts
- Analyze costs and implement efficiency measures
- Monitor service delivery and quality against contractual obligations.
- Business Service Office (DE&I Hiring)
- Manage the Business Service Office, a team composed of employees with disabilities, in partnership with external consultants
- Budget Management
- Prepare and manage annual operating and capital expenditure budgets
- Track spending and preparing financial reports
- Team Management
- Lead and develop facility and general affairs staff
- Drive process improvements and implement best practices
Direct Reports (if any): Yes
Required Qualifications
- Minimum 5 years of experience in facility management or general affairs
- Hands-on experience in vendor management, contract negotiation, and budget control
- Knowledge of Japanese labor safety laws and building regulations
- Business-level English proficiency (for global coordination)
- Proficiency in MS Excel, PowerPoint, and facility management systems
- Bachelor’s Degree preferred
Travel Percentage: None
