MBD Executive Assistant

Practice Group / Department:

Business Development Leadership - EMEA

Job Description

Norton Rose Fulbright is a global law firm with more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. We provide the world's preeminent corporations and financial institutions with a full business law service.

With over 50 offices and 7,000 employees worldwide, our culture is the thread that connects us, as well as our values of unity, quality and integrity. Our strategy and culture are connected – defined by shared ambition, global collaboration and a one-team mindset. We believe pioneering work happens when people are empowered to think beyond boundaries, explore new opportunities and grow through diverse experiences. Alongside the right skills and experience, we look for people who are innovative, commercially minded, and motivated by the impact of the work they do – ready to share in our ambition and help shape what comes next.

Because while individuals can do well, together we achieve something extraordinary.

The Role

The Executive Assistant will provide comprehensive support to Marketing & Business Development (MBD) leadership for Europe, Middle East and Asia Pacific (EMEAPAC), including ensuring efficient interaction between MBD and all other stakeholders.

The person in this role primarily supports the Chief Marketing & Business Development Officer (CMO) and the Directors of Business Development, Client Development, Communications and Marketing.

This role requires a proactive and highly organised individual who has the confidence to make suggestions and own certain projects. Discretion is also vital as this role is privy to confidential information.

Key Responsibilities

• Provide business and administrative support including managing complex diary requirements and tracking actions lists on an ongoing basis.
• Act as a liaison between MBD and other departments, facilitating smooth communication and prompt resolution of requests and issues.
• Support with departmental operations projects, including acting as a champion of Copilot and other AI tools for the regional team.
• Maintain calendars and manage inboxes, including scheduling meetings, appointments, and travel arrangements. Exercise confidence and discretion in committing time and evaluating needs.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the leadership team.
• Manage the set up and co-ordination of monthly EMEAPAC MBD team meetings (including preparing agendas, sourcing presenters, designing slides and running webinars) and the compilation of the month internal newsletter.
• Oversee the MBD budget, including being the central point of contact for budget queries.
• Update MBD intranet/Teams pages, including coordinating and posting team updates and regularly updating MBD organisation charts.
• Support the Events team where required on client-facing events.
• Process invoices, expense claims and new supplier requests.
• Handle confidential information with integrity, discretion, and sensitivity.
• Any other tasks as required by the MBD leadership team.

Key Skills and Experience

• Proven experience (minimum three years) of supporting senior management as an executive assistant or in other secretarial positions.
• Full comprehension of office management systems and procedures.
• Excellent knowledge of MS Office, particularly Excel, Word, and PowerPoint. Experience of AI tools highly desirable.
• Exemplary planning and time management skills.
• Ability to multitask and prioritize daily workload.
• High level of verbal and written communications skills, and ability to deal with people at all levels within the organisation.
• Discretion and confidentiality.

#LI-JC1 #LI-Hybrid

Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential.
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.