Medical Administrative Assistant, France
BeiGene
France Remote, Unknown
Contract
Competitive
OfficeAssociate
BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
Under the direction of the Country Medical Director, this individual is responsible for supporting and securing the successful completion of medical processes, projects and events in France.
The role includes performing specialized administrative and project coordination tasks, managing and coordinating processes related to vendor onboarding, contracting, compliance and financial follow-up (budget, purchase orders, invoices) within local systems, while ensuring alignment with Medical Affairs priorities.
Essential Functions of the job
Manage and coordinate the budget for the Medical Affairs Team, including monthly accruals
Organize and coordinate medical events such as advisory boards, including logistics and coordination
Support planning, coordination and execution of medical projects, congresses and internal meetings
Manage and coordinate vendor onboarding in collaboration with Procurement
Create and follow up contract requests with Procurement and Legal
Manage execution and follow-up of contracts including signature processes
Coordinate compliance approval processes for medical events and projects
Create Purchase Requests in SAP and follow up Purchase Orders
Manage and follow up invoice payments with Finance
Ensure tracking of financial flows related to medical activities
Support continuous improvement of processes (compliance, budget, vendors)
Collaborate with cross-functional teams to ensure smooth execution of activities
Align with other assistants and act as backup when needed
Qualifications
3+ years of experience in project coordination or administrative roles
Experience in life sciences or pharmaceutical environment is an advantage
Strong organizational and project management skills
Excellent communication and interpersonal skills
Ability to manage multiple priorities in a fast-paced environment
Proactive, solution-oriented mindset
Education Required
High school diploma required
University degree in science or business is an advantage
Computer Skills
MS Office (Outlook, Excel, Word)
Familiarity with SAP or similar systems
Other Qualifications
Fluency in English and French
Additional European languages are an advantage
Travel
Limited travel depending on medical events
Salary Range France: 36,000.00 EUR - 45,000.00 EUR
Global Competencies
When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.
We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.