Office Manager - Part TIme (d/f/m)

Office Manager - Part Time (m/f/div)

Berlin

DEPT is a Growth Invention company built to help the worlds most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. Were 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

JOB PURPOSE
This role is a part of the team in Berlin. Weve got a mix of skills here, from Finance and Hospitality to Recruitment, People & Culture, and Marketing. Think of us as the backbone of the company, keeping things running smoothly and helping out everywhere we can. We're the ones who answer questions, toss around ideas, offer support, and plan those fun outings and initiatives everyone loves. Were the reliable crew that everyone counts on to keep things rolling.

This position if for a part time role with 30h/w

As an Office Manager (div/f/m) you are the good soul of our agency and together with your colleagues you create a working environment in which everyone feels comfortable. DEPT is characterized by a unique atmosphere in which you are the first contact in the office.

You are responsible for the reception and telephone support, take over organizational and administrative office tasks and are responsible for the well-being of our colleagues.

Office management assistants are "all-rounders" without whom a company cannot do without. As an organizational talent, you often handle several tasks at the same time and always keep a cool head.

WHAT YOULL DO

• In Office Management, you will be the first point of contact for our employees, customers and service providers at our Berlin location
• Reception activities; telephone management, welcoming guests, receiving office deliveries, coordinating service providers
• Coordinating in-office catering, so that all Depsters are always well provided for
• Support/coordination of team meetings, as well as office events and support of team requests
• Manage hospitality documentation
• Maintain order in the office, so we provide a comfortable working environment for all Depsters

WHAT YOULL BRING

• A person that can work up to 30 hours per week
• Proficiency in Google Tools
• Have strong teamwork and communication skills, with a friendly and welcoming approach
• Professional working proficiency in German and English
• You are characterised by a strong service orientation and organisational talent
• Previous experience in the hospitality industry in a customer service role, or office management/reception management role is beneficial

WE OFFER

• Flexible, hybrid working policy (1-2 days at the office, depending on location);
• Company pension scheme.
• Occasional breakfast/lunch at the office, Smoothie Tuesdays.
• Stay happy and healthy with a contribution to your health through the OpenUp platform;
• 50 personal monthly allowance via our dedicated benefits apps for use across daily expenses and lifestyle perks.
• Future Bens Exclusive access to sustainable, healthy products at attractive deals.
• Social events, plenty of opportunities to connect with colleagues through organised activities and celebrations.
• A reputation for doing good. DEPT has been a Certified B Corp since 2021 and named Agency of the Year at both The Lovies and The Webby Awards.
• Awesome clients. Whether big or small, local or global at DEPT youll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
• The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.
• Global annual DEPT Cares Month in which employees come together and donate their skills to support local charities.

WHY DEPT?

We are a Growth Invention company built to help the worlds most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.

DIVERSITY, EQUITY & INCLUSION

At DEPT, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.