Officer

Location:

CN-Beijing

Shift:

Standard - 40 Hours (China)

Scheduled Weekly Hours:

40

Worker Type:

Permanent

Job Summary:

We are seeking a versatile administrative assistant to join our Beijing Representative Office (BRO). The successful candidate will be responsible for providing all-round support across operational, administrational, and financial related matters to the team. The ideal applicant should be highly organized, with a strong sense of ownership and capable of managing multi-tasks under pressure to support smooth operation of the local office in Beijing.

Job Duties:

Job Responsibilities:

• Executive & Team Support: Provide competent secretarial and administration support to the team.
• Facility Management: Maintain a well‑functioned and organized office environment by effectively managing office facilities, asset inventories & supplies and service vendors in collaboration with functional teams within the Group.
• Procurement & Expenses: Handle payment & procurement requests in accordance with company policies and procedures, and process payment settlements in relation to BRO in a timely and accurate manner.
• Local Compliance & Reporting: Work closely with functional teams within the Group (Finance, Secretarial Services, etc.) to fulfill BRO’s compliance and reporting obligations as set out by relevant laws, rules and regulations.
• Receptionist & Ad-Hoc Duties: Handle general enquiries & visitors appropriately and undertake other administrative tasks as assigned.

Job Requirements:

• Bachelor’s degree of any related discipline
• At least 5 years of relevant experience, preferred within well-established multi-national financial institutions. Good knowledge on Hong Kong financial market would be a plus.
• High sense of ownership, risk awareness, compliance and process efficiency.
• A collaborative team player with a positive attitude, strong accountability, excellent communication skills and ability to perform under pressure.
• Good command of written and spoken English and Chinese.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), WPS.

Company Introduction:

港交所（深圳）控股有限公司是香港交易所集团于2019年12月23日在深圳前海注册成立的全资子公司，并在上海设有分公司。港交所（深圳）控股有限公司致力于整合香港交易所集团于中国各地业务资源，实现标准化工作流程，提升效率，促进业务创新，从而全面协助集团发展内地业务，实现集团的战略目标。 香港交易所集团是全球化的金融市场营运机构。透过设于香港的总部和伦敦的枢纽，为股本证券、大宗商品、定息及货币等多种资产类别产品提供世界一流的交易及结算服务。

HKEX (Shenzhen) Holding Company Limited, registered in Qianhai, Shenzhen on December 23, 2019, is a wholly-owned subsidiary of the HKEX Group, with a branch in Shanghai. HKEX (Shenzhen) Holding Company Limited integrates business resources across China, standardisesze working process, improves efficiency, and promotes business innovation, aiming to assist the HKEX Group as itto develops business opportunities in Mmainland China and achieves its strategic goals of the whole groupglobally. HKEX Group is a international financial market operator in the world. From itsthe home in the financial hub of Hong Kong and an additional base in London, HKEX Group provide world-class facilities for trading and clearing securities and derivatives in Equities, Commodities, Fixed Income and Currency.