Operations Administrative Coordinator -Temp Structures

Join Our Team!

Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job site with the proper equipment. Not only do we offer a vast fleet that ranks among the best in the industry, we pair it all with a friendly and knowledgeable staff. Our employees are our greatest asset, and although we present a comprehensive equipment offering, our expertise and service are what truly distinguish us from the competition.

We pride ourselves on investing in our workforce and offer competitive benefits, as well as extensive on-the-job training for all eligible employees.

As a highly successful national company, we are constantly looking for talented individuals to support our growth. If you are interested in pursuing a rewarding career, we invite you to review our opportunities!

Job Description Summary

Sunbelt Rentals is seeking an On-Site Operations Scheduling Coordinator to work ON-SITE in Memphis TN or Mandeville, LA to handle administrative logistics, crew travel, and site compliance paperwork for our Temporary Structures team. In this role, you will provide critical internal administrative and logistical support to keep field crews and projects running smoothly across the country. Serving as a key operational backbone, you will coordinate equipment, manage compliance and site access requirements, handle crew travel arrangements, and maintain project reporting to ensure seamless execution and customer satisfaction.

Position Responsibilities:

• Equipment and Logistics management: Order and track equipment, materials and supplies for the field install crews for projects across the country
• Site access and Compliance coordination: Manage site access requirements including prescreens, drug screens, background checks, permits, and other necessary paperwork to ensure compliance with job site requirements
• Crew and travel coordination: Maintain employee rosters, coordinate travel arrangements for field crews and ensure accurate scheduling to meet project timelines
• Administrative support and problem solving: Organize project documentation and resolve logistical issues. Provide real time support to construction management and field team
• Date reporting and management: Track project progress, maintain detailed records and generate reports

Knowledge/Skills/Abilities you may rely on:

• Strong administrative, organizational, and time-management skills with high attention to detail.
• Proven ability to coordinate complex logistics, equipment ordering, and project documentation across multiple site locations.
• Experience with site compliance processing, including drug screens, background checks, and badging or permits.
• Proficiency with Microsoft Office Suite (especially Excel, Word, and Outlook) and field management databases or software.
• Excellent written and verbal communication skills for effective coordination with construction management, field crews, and external vendors.
• Strong problem-solving aptitude with the ability to manage competing priorities and adapt to real-time operational demands.
• Previous experience in equipment rental, construction, or event/project logistics preferred.

The physical demands of this role require bending, squatting, crouching, reaching, lifting 50 pounds or more, and working indoors/outdoors when required by the job. The above description is not a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day. Reasonable accommodations may be made to comply with applicable laws. Sunbelt Rentals is an Equal Opportunity Employer — Minority/Female/Disabled/Veteran and any other protected class.

Related experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador

Base Pay Range: $21.38 - 25.38