Operations Manager, Orthopaedic Surgery
University of Chicago
Chicago, Illinois
Full-Time
$60,000
HybridManager
Department
BSD ORT - Administration
About the Department
Job Summary
Responsibilities
Manages the daily operations of Orthopaedics Department, often serving as an office manager, primarily in the areas of financial, events and support services management.
Represents the department on business affairs.
Assists in developing and executing organization's business plan.
Develops and implements office procedures and policies.
Ensures compliance of office staff with relevant office, University and other policies and guidelines.
Develops or assists with the development of the budget.
Monitors and reconciles accounts.
Oversight management of the day-to-day financial processes, payment of invoices, the purchase of goods and services, and the processing of reimbursements.
May select vendors and negotiate contracts.
Researches, compiles and analyzes data to create reports, proposals and other documents including but not limited to financial and monthly reports.
May develop financial report for grants and provide input into non-technical portions of grant and contract proposals.
Oversees and maintains the physical office space, ordering equipment repairs and upgrades. Manages communications, including maintaining and updating Web content.
Coordinates logistics of major events, and may assist in planning events.
Manages special projects or functions related to the business of the organizational unit.
Assists with processing the hiring, training, appraisal, promotion, discipline, and termination of office staff, which may include both exempt and non-exempt employees. Supports the direction and monitoring of office staff work to help ensure accuracy and timeliness.
Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit.
Researches and analyzes data to create reports, and may create other reports for grants and contracts.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor's degree in business, accounting or related field.
Experience:
2-5 years of progressively responsible administrative experience.
Supervisory experience.
Preferred Competencies
Familiarity with general business practices.
Commitment to providing a high level of service and working in a team environment.
High degree of professionalism.
Attention to detail.
Ability to handle confidential information with absolute discretion.
Excellent interpersonal, verbal, and written communication skills.
Ability to handle multiple tasks simultaneously and under tight deadlines.
Strong analytical and organizational skills.
Working Conditions
Office Environment/Hybrid.
Application Documents
Resume (required)
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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