Payroll Assistant

Job Description

Who we are

Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.

Responsibilities

• Prepare and process monthly payroll accurately and on time.

• Validate payroll data against attendance, leave, and employment records.

• Calculate salaries, overtime, allowances, deductions, and personal income tax (PPh21) in accordance with applicable regulations.

• Manage payroll-related CoreTax data entry, validation, submission, and reporting.

• Ensure accuracy of employee tax data and payroll tax reporting in CoreTax.

• Register, update, and deactivate employees in BPJS Kesehatan and BPJS Ketenagakerjaan.

• Process and monitor monthly BPJS contributions and payments.

• Update payroll, HR systems, and CoreTax data accurately.

• Ensure compliance with Indonesian labor, payroll, tax, and statutory regulations.

• Prepare payroll, tax, and statutory reports for management, audits, and reconciliation with Finance.

• Respond to employee inquiries related to payroll, payslips, tax, and BPJS matters.

• Maintain confidentiality and accurate records of payroll, tax, and employee data.

• Ensure proper filing and documentation of payroll and BPJS records.

• Coordinate with HR, Finance, and Line Managers to ensure timely and accurate payroll inputs.

Qualifications / Skills / Experience

• Diploma (D3) or Bachelor’s degree (S1) in HR, Accounting, Finance, Business Administration, or related field.

• Minimum 1–3 years of hands-on experience in payroll administration or payroll operations.

• Proven experience in end-to-end monthly payroll processing.

• Demonstrated ability to calculate personal income tax accurately for payroll purposes.

• Practical experience using CoreTax (DJP system) for payroll-related tax processing and submissions.

• Hands-on experience managing BPJS Kesehatan and BPJS Ketenagakerjaan, including employee registration and deactivation, monthly contribution calculations and payments, basic claim or discrepancy handling.

• Working knowledge of Indonesian labor regulations affecting payroll and benefits.

• Awareness of cross‑cultural workplace practices and professional etiquette in a multinational environment.

• Having strong ownership of payroll processes, effective coordination with HR, Finance, line managers, and external parties, and the ability to manage payroll activities, statutory compliance, and deadlines independently.

• Having relevant HR certification or coursework is an advantage.

• Proficient in English, both spoken and written

• High numerical accuracy and strong attention to detail.

• Proficiency in Microsoft Excel (formulas, payroll calculations, reconciliation).

• Experience using payroll systems or HRIS.

• Ability to manage payroll data confidentially and accurately.

What we offer

• Competitive salary;

• Generous paid-leave;

• Career & training opportunities (international opportunities possible);

• Collective health insurance and outpatient benefits;

• Employee Assistance Programme (EAP) to provide help when you need extra support;

**Benefits may vary according to position/contract/grade level.

Our view on diversity, equity and inclusion

At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and liveable world’ – and to each other.

How to apply

• Please include your latest resume in the application.

• We regret to inform that we will only process applications made via our Careers website (and other linked portals) and only shortlisted applicants will be contacted.

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.