takealot.com, South Africa's leading online retailer, is looking for a highly adaptable Payroll Lead to join our People & Transformation team in Cape Town
We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you wont be bored as long as you are prepared for a challenge and want to build something great.
This position reports to the Head of People Capabilities
Your responsibilities will include:
Payroll Management:
- Manage an end-to-end payroll service.
- Ensure accurate calculation of salaries, overtime, bonuses, commissions, deductions and any other payroll related payment.
- Provide an accurate, timely and compliant company payroll services
- Develop and direct the preparation of payroll and related reports
- Manage payroll schedules and ensure timely payment to all employees
- Provide specialised payroll and deduction information and assistance as required
- Ensure compliance with all applicable laws, regulations and requirements.
- Manage the development and implementation of all Payroll related policies and procedures.
- Ensure accurate payroll reporting.
- Assist the Group CFO and CFOs of BUs by reporting on variances on payroll input and data.
- Respond to payroll related questions or needs regarding compliance or regulations utilising payroll resources available
- Ensure the resolution of all payroll related issues utilizing payroll policies and procedures.
- Participate in the annual increase process in collaboration with the Analytics team.
- Implement the annual salary increases.
- Establish/maintain employee records that relate to payroll and ensure that they are accurately filed and available to the HR team.
- Maintaining and storing of payroll data, providing the system that safeguard the payroll data and documentation.
Payroll System Management:
- Manages the payroll system and reviews enhancements/changes for development and implementation in the business.
- Review and amend payroll processes, policies and procedures as required within a changing environment.
Benefits Management:
- Manage the administration of all Employee benefits for the Group.
- Ensure the implementation of all benefits policies and procedures
- Manage the relationship with benefits service providers as required.
- Ensure that all benefits applications on payroll comply with legal requirements.
Compliance and Reporting:
- Manage the annual internal and external payroll and related audits.
- Assist in providing documentation and reports to internal and external sources during the annual audit process.
- Ensure accuracy of legislative reporting of all employees in all required reports.
- Create ad hoc reports for HR, Finance and Exco within designated HRIS/Payroll system as and when required
- Responsible for all legislative reporting involving payroll and benefits related matters.
- Resolve complex employee requests and perform internal control responsibilities.
- Upon request, assist in gathering payroll data for inclusion in financial statements.
- Researching and preparing special reports for management.
- Manage the COIDA relationship with the selected service provider and administer the audit for the Group.
- Report on payroll metrics, provide insights and make corrective recommendations.
Leadership:
- Manage and lead the team of payroll officers
- Train and mentor, the Payroll Officers and suggest training intervention to upskill and develop them to keep relevant at all times.
- Train HR team members in specific areas of payroll, benefits and reporting.
Qualification & Experience:
- Degree or Advanced Diploma in an HR/Financial-related field.
- A minimum of 7-10 years payroll experience that include benefits administration.
- Knowledge of Payspace or other payroll systems.
- 3-4 years experience leading a payroll/finance team.
- Advanced Excel (V-lookups, pivot tables and graphs) /Google suite
- Finance experience will be an added advantage.
- Reporting experience.
- Benefits management and administration.
Attributes Required:
- Proactive and Assertiveness.
- Integrity.
- Delivery and detail orientated - strong orientation towards customer satisfaction.
- Can do attitude.
- Ability to communicate and manage well at all levels of the organization.
- Excellent verbal and written communication skills.
- Strong planning and organising skills.
Ability to:
- Work independently
- Work well in and with a team
- Work under pressure
- Handle and prioritize multiple tasks and meet all deadlines
- maintain confidentiality and exercise extreme discretion
- Strong Analytical skills, able to use data, draw insights and make recommendations and where applicable take decisions.
- Entrepreneurial, thrives under change and accepts it is a constant and always looks for solutions to do something better and faster.
- Able to think about problems from a business perspective using technical and product input.
- Collaborative.
The Environment:
- takealot.com employees are entrepreneurial and dynamic, smart, customer- centric, fun and have the shared ambition of takealot.com being the leading e- commerce company in Africa.
- We have fun, work hard, take ownership, work in teams to create solutions, and are always open to direct feedback/new ideas on where we can improve.
- We are short on ego and high on output.
- We are doers and not only thinkers, its all in the execution after all.
- We love what we do and what we are creating.
- We seek to employ an Extra Ordinary Mind who is Smart, has Integrity, and is Hardworking.
If you meet the above you are an Extraordinary Mind so come and join us!
Takealot Group is an Equal Opportunity Employer. We encourage applicants from the previously disadvantaged groups and people with disabilities, to apply.
