ABOUT SOTHEBY'S

Established in 1744, Sothebys promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sothebys and Concierge. Sothebys Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sothebys new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

THE ROLE

Reporting to the Payroll manager, the role encompasses payroll operations across the UK and other global markets. You will be a key contributor to high-volume payroll processes. Working as part of the Finance team and in close partnership with Human Resources, you will provide a responsive service that supports the business, meets statutory, legal and contractual requirements and be involved in various projects as required.

RESPONSIBILITIES

Inform and/or input manual changes into payroll on a monthly basis (UK - ADP Celergo and SEF form) and within agreed timescales ensuring compliance with both statutory and legal requirements
Inform and/or input manual changes into payroll on a monthly basis (UK - ADP Celergo and SEF form) and within agreed timescales ensuring compliance with both statutory and legal requirements
Work within the guidelines of GDPR to ensure filing and data retention are compliant
Own and to be the expert of the end-to-end UK payroll processes (circa. 600+ employees)
Perform all associated pension payments processes impacting monthly payroll
To validate accuracy of monthly data input by HR on the payroll tracker and to convert to the payrolls
To amalgamate all overtime submissions to the master and upload to ADP
To manage the OLA spreadsheet (overtime holidays) and upload to ADP via Excel VLOOKUPS
Manage all payroll and pension queries coming through on the inbox
Submit and manage queries via the ADP liaison
Assist with queries relating to digital payslip / P60s available via Sotheby's OKTA

Global Mobility

To liaise with external payroll consultants (Vialto) in order to deliver Shadow Payroll (where applicable) for international assignees.

Compensation & Benefits

Download the monthly Childcare Voucher report from Computershare and input changes into the payroll and send invoice to EMEA PM for payment
To input employee benefits to the payroll (RTI) as per the payroll tracker, day-to-day queries & payroll transactions

HRIS, Reporting and Analysis

Responding to statutory reporting such as UK National Statistics Survey
Adherence and compliance to information security and GDPR requirements

IDEAL EXPERIENCE & COMPETENCIES

High attention to detail
Ability to handle confidential information.
Minimum 4 years in a fully managed payroll environment
Solid knowledge of UK payroll related legislation is essential
Experience with busy payrolls
Excellent interpersonal, communication and customer service skills
Strong team player
Highly adaptable and comfortable to work in a matrix organisation
Ability to prioritise whilst under pressure
EMEA payrolls are an essential part of the role. Some experience is preferable/training will be given
The ability to work unsupervised and cover during absence

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.

Payroll Officer, EMEA

Sotheby's

Job Description