Payroll Processing Coord III

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

175 Corporate Woods, Ste 100, Brighton, New York, United States of America, 14623

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100992 Payroll & Tax - Finance

Work Shift:

UR - Day (United States of America)

Range:

UR URG 106 H

Compensation Range:

$21.36 - $29.90

Responsibilities:

Exercising knowledge of University policy and procedures, performs non-routine and complex work associated with payroll operations, processing, reporting, troubleshooting, analysis, and reconciliation of payroll for 40,000 employees. The work is characterized by a high degree of professional judgment, integrity, confidentiality, communication skills, and initiative. Manages multiple priorities using problem-solving skills, communication skills, mathematical skills, and organizational skills to meet strict deadlines. The work is self-directed, and the position requires the ability to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.

ESSENTIAL FUNCTIONS

• Administers payroll with advanced analytical expertise, maintaining in-depth knowledge of University policies, collective bargaining agreements, and statutory and regulatory requirements. Conducts complex analysis of payroll results using Workday retro pay functionality to identify, calculate, and reconcile salary adjustments, retroactive earnings, and overpayments. Applies New York State Labor Law and NYSDOL guidance to determine compliant overpayment recovery actions, employee communication requirements, and repayment timelines. Independently researches discrepancies across multiple pay cycles, processes leave-related payments and off-cycle checks, and implements corrective actions with a high degree of accuracy, judgment, and regulatory compliance.
• Ensures accurate accounting and reporting of all payroll-related data, maintaining payroll integrity through multiple reports and data analysis. Prepares and maintains various payroll, financial, and statistical records to calculate and process accurate payroll transactions. Performs difficult or complex financial support work by reviewing and reconciling varied reports, computer-generated materials, and related data. Creates and maintains varied spreadsheets, reconciliation reports, and information, including reviewing payroll data and documents for inefficiencies and errors. Maintains departmental certificated payroll financial records and transactions related to payroll, data uploads, deductions, overpayments, leaves, tax withholding, retro pay, and extra compensation.
• Audit time and labor transactions using UKG to determine appropriateness and accuracy of time reporting and reporting codes for days/hours worked, ensuring compliance with University policies. Audits rejected hours for inactive employees and determines if hours are appropriate, works with timekeepers to close entries, and pays individuals who require payment. Prepares complex calculations for blended overtime rates for individuals with multiple employment records. Researchers leave accrual discrepancies and update time & labor with corrections. Produces unapproved time reports and contacts timekeepers to approve prior to the production of payroll. Audits employee transfers to determine if vacation or PTO payouts are due to the employee. Trains and assists timekeepers on time and labor approval (review, changes, exceptions, scheduling, and reporting. Counsels timekeepers on consequences, retroactive deletions, or entries to the time and labor system. Ensures timekeepers are aware of overpayments and/or underpayments, tax adjustments, and the effects on employees' pay that will result from such entries.
• Consults and counsels as a subject matter expert, faculty, staff, and students regarding University policies, procedures, and payroll issues, such as retirements, taxes, deductions, and vacation/sick time. Effectively communicates the impact of these events on the paycheck. Responds to requests for documents, such as pay statements and W-2 forms.
• Audits and approves payroll-related data/forms submitted by HR Service Center, Leave Administration, Labor Relations, and University departments to ensure accuracy of information processed in WD
• Maintains employee information database, such as address changes, social security numbers, direct deposit information, union deductions, parking, arrears, overpayment deductions, and federal and state tax withholding.
• Participates in projects as assigned by Payroll Manager/Assistant Payroll Manager. Assists team members by providing coverage for tasks during absences or heavy workloads.
• Other duties as assigned

MINIMUM EDUCATION & EXPERIENCE

• High school Diploma or equivalent required
• 2 years of relevant experience required;
• Or equivalent combination of education and experience required

KNOWLEDGE, SKILLS AND ABILITIES

• Experience with personal computer applications required
• Knowledge of Workday and UKG preferred
• Independent judgement and strong attention to detail required
• Advanced payroll knowledge preferred
• Experience with a multi-state and/or in-house payroll preferred

LICENSES AND CERTIFICATIONS

• FPC/CPP preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.