Payroll Specialist
Haleon
Unknown, Selangor, Malaysia
Full-Time
Competitive
HybridSenior
Welcome to Haleon. We’re a purpose-driven, world-class consumer company putting everyday health in the hands of millions. In just three years since our launch, we’ve grown, evolved and are now entering an exciting new chapter – one filled with bold ambitions and enormous opportunity.
Our trusted portfolio of brands – including Sensodyne®, Panadol®, Advil®, Voltaren®, Theraflu®, Otrivin®, and Centrum® – lead in resilient and growing categories. What sets us apart is our unique blend of deep human understanding and trusted science.
Now it’s time to fully realise the full potential of our business and our people. We do this through our Win as One strategy. It puts our purpose – to deliver better everyday health with humanity – at the heart of everything we do. It unites us, inspires us, and challenges us to be better every day, driven by our agile, performance-focused culture.
Ensure the accurate and timely processing of payroll for APAC countries, with a primary focus on Japan, by managing outsourced payroll operations, maintaining effective communication with internal stakeholders and vendors, and ensuring adherence to all statutory and regulatory requirements.
End-to-End Payroll Processing: Manage the complete payroll process for Japan, including monthly and yearly cycles, and ideally support additional APAC countries.
Payroll Record Management: Update and maintain payroll records including joiners, leavers, and changes in master data.
Employee and Management Liaison: Address payroll-related queries from staff and management with precision.
Reporting: Ensure accurate monthly and yearly payroll reporting, including state authorities, tax offices, statutory pensions, and GL accounting data for Finance teams.
Statutory Compliance: Ensure timely statutory payments and filings, adhering to legal deadlines.
Internal Deliverables: Provide internal reporting, reconcile GL files, and ensure accuracy in all payroll-related documentation.
Allowances and Deductions: Process payroll-related allowances, deductions, bonuses, and merit cycles.
Payroll Interface Management: Handle importing/exporting of payroll interface files and resolve any issues.
Variable Wage Components: Manage variable wage components, including hours, bonuses, provisions, leaves, employee stock options, and expatriates' shadow payroll.
Financial and Operational Controls: Maintain financial controls in line with SOX requirements and manage operational aspects of outsourced payroll, including vendor performance and issue resolution.
Continuous Improvement: Drive continuous improvement initiatives within the payroll function and integrate employee-centric process changes.
Employee Query Management: Handle employee queries efficiently and professionally.
Why you?
Basic Qualifications:
Bachelor Degree in Human Resources / Business Administration or equivalent
5+ years of payroll experience managing Japan
Proficient knowledge of payroll legislations and processes.
Fluent In Japanese Spoken and written
Understanding of international assignees' payroll (expatriates’ shadow payroll).
Strong interpersonal, communication, and organizational skills.
Attention to detail and numerical ability.
Experience in shared service center environments and on systems like Workday or ServiceNow.
Experience on payroll vendor changes projects
Preferred Qualifications:
Strong focus on continuous improvement and customer service.
Ability to work autonomously and meet deadlines.
Excellent organizational skills and a team-oriented approach.
Job Posting End Date
2026-06-30Haleon are committed to mobilising our purpose in a way that represents the diverse consumers and communities who rely on our brands every day. It guides us in creating an inclusive culture, where different backgrounds and views are valued and respected – all in support of understanding and best serving the needs of our consumers and unleashing the full potential of our people. It’s important to us that Haleon is a place where all our employees feel they truly belong.
During the application process, we may ask you to share some personal information, which is entirely voluntary. This information ensures we meet certain regulatory and reporting obligations and supports the development, refinement, and execution of our inclusion and belonging programmes that are open to all Haleon employees.
The personal information you provide will be kept confidential, used only for legitimate business purposes, and will never be used in making any employment decisions, including hiring decisions.
If you require a reasonable adjustment or accommodation or other assistance to apply for a job at Haleon at any stage of the application process, please let your recruiter know by providing them with a description of specific adjustments you are requesting. We’ll provide all reasonable adjustments to support you throughout the recruitment process and treat all information you provide us in confidence.
The Haleon recruitment team will contact you using a Haleon email account (@haleon.com). If you are not sure whether the email you received is from Haleon, please get in touch.