Payroll Supervisor - Europe

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators, and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve the world’s most challenging problems, like designing a more resilient, inclusive, and equitable future for our communities and cities.

Your Role

We are looking for a highly dependable professional to ensure Gensler’s payroll processes are executed accurately and can scale with our business growth. This is an exciting opportunity based onsite in our London office, to play a key role on Gensler’s Payroll team. As Gensler continues to expand, this position provides the chance to contribute to the setup and implementation of payroll processes for new offices. The role reports directly to the Senior Global Payroll Manager.

The Payroll Supervisor will work closely with our Data-platform, Workday HRIS, Compensation, Benefit and Global Payroll Vendor/Platform teams as part of owning our Europe payroll process. You will have the opportunity to drive significant changes in payroll processing for our dynamic business. Our ideal candidate needs to have the ability to work independently, plan, prioritize, think outside of the box, and have a positive attitude to embrace change.

What You Will Do

• Manage and process payroll for the UK, France, Germany, and Spain, ensuring accuracy, efficiency, and timely completion in accordance with required deadlines.

• Keep abreast of payroll related issues consistent with the local statutory and tax rules and legislation.

• Communicate and collaborate closely with Human Resources for all employees’ data and compensation related matters.

• Conduct consistent audits on payroll, employee payroll records, employee payroll tax records, and all other payroll records to ensure accuracy and compliance with both statutory and tax regulations.

• Ensure appropriate documentation for operational process and procedures are in place and adhered to as part of operations.

• Responsible for supervising and guiding at least one subordinate.

• Responsible for verifying statutory and tax reports are filed on time and accurately.

• Maintain and update payroll system and time keeping system to keep records current and ensure the systems are communicating correctly.

• Clearly communicate expectations and updates to staff at all levels across the company.

• Communicate actively with HR and Finance (Accounting, Tax and Treasury) especially regarding issues that have cross departmental impact.

• Work closely with accounting team to audit cash, payroll balance sheets, YTD earnings, etc.

• Create certified payroll reports for customers that require.

• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).

• Train employees on self-service online access, submitting time off, viewing paystubs, going paperless etc.

• Responsible that Certified Payroll reports are filed according to the local jurisdiction requirements.

• Support internal and external audits, domestic and international.

• Support the manager with tasks as needed.

Your Qualifications

• Bachelor’s Degree or equivalent work experience required

• 8+ years of relevant working experience in payroll. Experience includes UK, France and Germany payroll, social benefits, pension, tax, etc

• Proficiency in Excel, administration and excellent in analytical reasoning skills

• Strong communication skills and eagerness to learn new tools and techniques.

• Proficient in managing multiple tasks with varied deadlines, a self-starter who can keep projects moving

• Experience and skills in payroll implementation, timekeeping reconciliation and cash recon analysis is a huge plus

• Able to read, speak and write in French, Dutch and German are preferred

• Proficient in Microsoft Office Suite (Word, Excel)

• Working knowledge of Workday and TMF Horizon are preferred

Life at Gensler

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension, profit sharing and twice annual bonus opportunities.

As part of the firm’s commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programmes or classes. We view our professional development programmes as strategic investments in our future.

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