People Operations Administrator (German-speaking)

Hybrid

DEPT is a Growth Invention company built to help the worlds most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. Were 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

JOB PURPOSE

This role is a part of the team in Germany. Weve got a mix of skills here, from Finance and Hospitality to Recruitment, People & Culture, and Marketing. Think of us as the backbone of the company, keeping things running smoothly and helping out everywhere we can. We're the ones who answer questions, toss around ideas, offer support, and plan those fun outings and initiatives everyone loves. Were the reliable crew that everyone counts on to keep things rolling.

Please note that this position if for a part time role with 20h/w.

As a People Operations Administrator, you will create a smooth employee journey experience. You will be responsible for fulfilling processes to make them as easy and pleasant as possible for all stakeholders. You will be the first point of contact for administrative tasks and actively support our teams.

Do you work in a precise, structured manner and always have a clear overview of contracts and schedules? Are you good at handling confidential information and performing payroll-related tasks? Can you learn quickly and stay well-informed about what DEPT has to offer? If you embody all these qualities and are willing to answer every question with a big smile, you might just be our perfect candidate.

Our DEPT culture is very important to us. That is why we are eager to find not only the most talented expert in the game, but also a perfect DEPT-fit.
We are looking for someone who is eager to learn and teach, is honest and direct. Our ideal candidate communicates clearly and brings out the best in situations and people around them.

WHAT YOU'LL DO

• HR Administration: Alignment with our remote People Operations team regarding employment agreements, contract amendments, reference letters, employee lifecycle administration, and all payroll-relevant information flows;
• Advisory Services: Acting as a key support function for employees and managers on People Operations-related matters, ensuring a smooth and positive employee experience throughout the employee lifecycle;
• Regulatory & External Affairs Support: Serving as the primary point of contact for health insurance providers, social security agencies, and authorities; managing all reporting and certification requirements and other external stakeholders;
• Compliance & Updates: Supporting the People Operations team in reviewing and implementing changes related to employment legislation, social security regulations, and payroll requirements, ensuring ongoing compliance across the DACH region;
• Payroll & Finance Collaboration: Partnering closely with our Payroll Specialist / Payroll Provider to ensure the timely and accurate processing of monthly payroll for our DACH entities by maintaining accurate employee data, preparing payroll-relevant documentation, and ensuring compliance with legal and company-specific regulations.
• HR Systems & Data Management: Maintaining and updating employee records in our HRIS, ensuring data accuracy, completeness, and correct implementation of all employee-related changes.

WHAT YOU'll BRING

• Have hands-on experience in personnel and payroll administration within an HR-related environment;
• Possess strong professional proficiency in both written and spoken German and English;
• Bring a proactive, positive, and goal-oriented mindset with a strong sense of ownership;
• Demonstrate a reliable, independent, and solution-oriented working style, with the ability to anticipate needs and act accordingly;
• Comfortable working autonomously while maintaining accountability and delivering results;
• Motivated to continuously develop new skills and adapt to evolving tools and technologies;
• Communicate clearly, effectively, and in a timely manner across all levels of the organization.

WHAT YOU'll GET

• Company pension scheme.
• Occasional breakfast/lunch at the office, Smoothie Tuesdays.
• Stay happy and healthy with a contribution to your health through the OpenUp platform;
• 50 personal monthly allowance via our dedicated benefits apps for use across daily expenses and lifestyle perks.
• Future Bens Exclusive access to sustainable, healthy products at attractive deals.
• Social events, plenty of opportunities to connect with colleagues through organised activities and celebrations.
• A reputation for doing good. DEPT has been a Certified B Corp since 2021 and named Agency of the Year at both The Lovies and The Webby Awards.
• Awesome clients. Whether big or small, local or global at DEPT youll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
• The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.
• Global annual DEPT Cares Month in which employees come together and donate their skills to support local charities

WHY DEPT?

We are a Growth Invention company built to help the worlds most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.

DIVERSITY, EQUITY & INCLUSION

At DEPT, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.