Pre-Contracts Coordinator

Bring your energy to Aggreko as Pre-Contracts Coordinator. The IPP Solutions Coordinator provides essential coordination, administrative, and documentation support for the APAC bid and opportunity pipeline. This role supports the Bid Manager and Commercial team by organizing bid activities, coordinating inputs, maintaining accurate documentation, and ensuring stakeholder alignment throughout the opportunity lifecycle.

Power without pause. Heating, cooling and oil-free air without end. We keep our customers’ worlds on. From world-class events that last a few weeks to mining operations and remote communities who rely on us for decades.

What you’ll do:

• Bid Workflow Coordination: Coordinate and track the end-to-end bid process, including monitoring schedules, managing internal contributor inputs, and supporting internal reviews.

• Proposal Content & Formatting: Assist in the compilation and formatting of draft proposal documents, maintaining standard templates, content libraries, and ensuring document consistency.

• Documentation & Version Control: Ensure all bid folders are structured, organized, and version-controlled, tracking various bid inputs like clarifications, technical inputs, and approvals.

• Pipeline & Record Management: Maintain and update pipeline registers and opportunity trackers (CRM), ensuring bid documentation is stored correctly and accessible.

• Administrative & Procurement Support: Handle financial administrative tasks, including raising purchase requisitions, tracking approvals, processing invoices, and assisting with supplier onboarding.

• Team & Operational Logistics: Provide comprehensive team support by coordinating travel, managing calendars, planning meetings and events, and assisting with new team member onboarding.

You are:

• Technical Proficiency: Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with collaboration tools like Teams or SharePoint, as well as document management systems.

• Organizational & Time Management: Strong organizational, coordination, and time management skills to handle multiple priorities and meet deadlines effectively.

• Attention to Detail: Excellent attention to detail and a commitment to ensuring the accuracy and quality of documentation and processes.

• Communication Skills: Sound written and oral communication skills, with confidence in engaging and following up with stakeholders.

• Bid Process Acumen: Experience or exposure to bid, tender processes, and proposal support, ideally within project coordination or technical administration.

• Documentation Management: Familiarity with structured document management workflows and experience using document control platforms.

What you’ll get:

• A full-time role based in Manila.

• Competitive Compensation & Benefits

• Dynamic & Supportive Work Environment: Thrive in an innovative and forward-thinking culture that values your expertise and will foster professional growth.

• Accelerate your career with dedicated pathways for advancement, access to specialised training programs and ample opportunities for skill enhancement.

Our people are can-do, positive, resilient and persistent. If that feels like you, apply now and build your career with the people bringing energy to the world.

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Equal employment opportunity

We welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.

We are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.