JOB DESCRIPTION:
About Abbott
Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:
Career development with an international company where you can grow the career you dream of.
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
Primary Function:
Responsible for executing against the purchasing and supply management strategies created by the Category Managers.
Work intimately with customers, divisions and the Category managers driving the "One Abbott Procurement" model.
Provide superior levels of customer service and satisfaction while adhering to a strict standard of business ethics and integrity.
Will have delegated authority to commit company funds. This position will work on the definition and resolution of known or anticipated problems in value, quality, feasibility and specifications in the procurement of goods and services while contributing cost savings, partnerships with suppliers and other value added activities to support customer needs and expectations.
Proactively seek innovative ways to improve the procurement processes, cycle times, and customer service levels
Considered an SME across categories. Strong understanding of "One Procurement" category strategies and work on projects that impact the "One Procurement" team.
Is recognized as an expert within own area. Requires specialized depth and/or breadth of expertise. Act as a lead, coordinating work for staff and peers as required.
Perform job responsibilities in accordance with the highest ethical standards. Help to guide internal customers and suppliers in proper procedures to maintain the same ethical standards. Demonstrate strong ethics at all times even in the face of country culture with conflicting practices.
Key Areas of Responsibility and Accountability:
First line responder; pivots between strategy and operations. Acts as a resource for colleagues with less experience.
Execute against larger category strategies and work in the guidance of strategic category leaders
Researches and evaluates products and suppliers. Performs value analysis on costs and supplier quotes.
Recommends process improvements to streamline for efficiencies.
Analyzes complex problems and delivers solutions
Support PO conversion - non transactional and decisive negotiations
Manage PO approvals - up to US$199,999. Anything above this amount, guide and coordinate PCF approval per policy.
Educate on existing solutions and enable performance and tech tools development
Support Ops issues and invoice error resolution. Solves complex problems
PO change management and evaluate the cause for change.
Enable supplier integration and KPI's
Drive value and lead savings outcomes
Collaboration with functions
Develops bids and proposal formats. Lead complex RFPs as well as lead small projects
Purchase Request Processing
Perform upstream collaboration with internal stakeholders from planning to eventual procurement of materials and services Assist the internal stakeholders in defining their specifications of products and service. Review and evaluate Purchase Request according to needs and specifications of the internal stakeholders and ensure completeness of supporting documents Monitor POs through the online PO system
Purchase Order Processing
Approve Purchase Orders using the PO system Compare prices, specifications, delivery dates and probable savings to determine the best bid among accredited suppliers Respond to internal and external customers’ inquiries about order status, changes, or cancellations Organize, update and retain product information files and purchase order records
Purchasing Policy Development, Review and Implementation
Develop and assist in the development of Purchasing policy/ies as required by the organization to ensure efficient and compliant purchasing operations Ensure alignment and compliance of Purchasing policy/ies with Global Procurement and Financial policy/ies Ensure implementation and strict observance of Purchasing policy/ies Work with Procurement Operations management to review, update and document all changes in Purchasing Policy/ies regularly or as maybe required to ensure that these policies address the changing needs of the organization while maintaining compliance and alignment with Global Procurement and Financial policies.
Vendor / Supplier Management
Maintain a reliable list of accredited vendors/suppliers for key areas of spend Ensure that vendor/supplier accreditation process is in compliance w/ Global Procurement and Financial standards and requirements Review and approve/reject new vendor requests Monitor and manage vendors/suppliers in the areas of cost savings, process improvements, sourcing of materials and innovation initiatives Conduct vendor/supplier performance reviews
Strategic Thinking :
Provides advice/direction in primary areas of expertise.
Communicate and educate appropriate departments to provide appropriate supporting documentation for purchases.
Relationship Management :
Develop and leads agreed purchasing strategies for category
Seek, develop and establish business relationships with diverse suppliers
Meet regularly with divisional customers and lead functions to ensure superior customer satisfaction and continuous improvement for efficiencies.
Responsible for performance management of all supportive personnel (direct and indirect reporting relationships)
Responsible for leading and mentoring direct reports (if any). Provides guidance and training.
Understand and apply cultural awareness with foreign business entities
Drive and grow strong effective business relationships with suppliers, clients and customers.
Compliance :
Responsible for compliance with applicable Corporate and Divisional policies and procedures.
Accountability :
Executes against the strategies set by the Category Leads/Managers.
Drives innovative ways to maintain and improve procurement processes, cycle times, total acquisition costs, and customer service levels.
"Key Organizational Relationships:
Category Lead, Manager, Senior Manager,
Functional Heads ex: head of IT, AQR, HR, Meeting Event Planners, Legal
Division Purchasing leadership, Division and Corp requisitioners
Division Commercial and operations stakeholders
Shared Services
Knowledge & Experience:
Knowledge in Purchasing /Procurement Process, Project Planning and implementation Well versed in contract execution and management 4-6yrs functional experience in Purchasing/Procurement capacity Excellent people skills, excellent problem solving skills Strong project management skills Strong communication skills Strong interdisciplinary, intercultural, influence, and networking skills Familiarity with sourcing and vendor management Experience working in a US or foreign multi-national corporation is required. Interest in market dynamics along with business sense Experience in procurement of goods and services in support of a commercial sales organization a plus. Exposure to multi-racial environment preferably in healthcare industry setting.
Competencies required:
Analytical Skills and attention to details Fluent in English and a second language (verbal and written ) Excellent communication, interpersonal skills and negotiation skills Computer knowledge on Microsoft application e.g. excel, power point and word. Skilled in spreadsheet programs Able to work with minimum supervision A team player and can work under pressure With Leadership and influencing capacities Hardworking and disciplined. Committed to achieving goals and objectives within the framework of a team environment.
Minimum Qualification:
Bachelor Degree: Engineering, Science, Business, or Financial Degrees.
CPM/CPSM certification desired
The base pay for this position is
N/A
In specific locations, the pay range may vary from the range posted.
JOB FAMILY:
Category Management
DIVISION:
GPS Global Purchasing Services
LOCATION:
Japan > Tokyo : Mita South Tower, Minato-ku
ADDITIONAL LOCATIONS:
WORK SHIFT:
Standard
TRAVEL:
No
MEDICAL SURVEILLANCE:
No
SIGNIFICANT WORK ACTIVITIES:
Not Applicable
