Production Coordinator

Job Summary

The Plant Document Coordinator serves as a key support role within the facility, responsible for ensuring accurate documentation control, production reporting integrity, and workforce timekeeping and scheduling. This position administers the plant’s ETQ Reliance system to manage controlled documents, change requests, and compliance workflows, ensuring all quality, manufacturing and regulatory requirements are met. In addition, the Plant Document Coordinator supports daily production operations by reporting manufacturing data to maintain accurate performance metrics and daily records.

The role also oversees UKG timecard management and scheduling activities, ensuring employee hours, attendance and work schedule are accurate and aligned with operational needs. Through strong organization, attention to detail, and cross‑functional communication, this position helps maintain reliable documentation, production data accuracy and workforce coordination across the plant.

Job Description

ETQ Reliance Document Control

• Administer the ETQ Reliance system, ensuring documents are properly created, routed, approved, and released.

• Manage document revisions, change requests and periodic reviews.

• Maintain controlled document accuracy and compliance with quality and regulatory standards.

• Train and support plant personnel on ETQ workflows and proper system usage.

• Perform routine audits of documentation and system data integrity.

Product Development & Specification Support

• Partner with Product Development to create, revise, and manage product specifications within ETQ Reliance.

• Ensure specifications follow required templates, metadata, and document control standards before routing for approval.

• Coordinate cross functional reviews and track approval progress to support timely product launches and updates.

• Archive final specifications and retire obsolete versions to ensure only current documents are available to operations.

• Serve as the plant point of contact for specification updates, questions, and compliance requirements.

Production Reporting

• Validate and update daily production data from plant operations.

• Maintain accurate reports on output, downtime, yields, scrap, and shift performance metrics.

• Coordinate with business unit teams and engineering to resolve discrepancies in reported manufacturing data.

• Generate routine reports to support performance monitoring across production lines.

UKG Timekeeping & Scheduling

• Manage daily and weekly employee timecards in UKG, ensuring accurate punches, pay codes, and attendance records.

• Support supervisors with scheduling, shift assignments, and staffing adjustments within UKG.

• Monitor and correct timekeeping exceptions, missed punches, and attendance issues.

• Prepare and submit timecard information for payroll processing.

• Maintain schedule accuracy and communicate updates to supervisors and employees.

General Administrative & Plant Support

• Maintain up to date documentation libraries, logs, and compliance records.

• Support audits by retrieving documents, records, and system reports.

• Assist with communication, documentation distribution, and administrative tasks as requested.

• Collaborate with cross functional teams to improve workflow efficiency and data accuracy.

Qualifications

Education

• Associate degree required; Bachelor’s degree preferred (Business Administration, Engineering Technology, Quality Management, or related field).

Experience

• 2+ years of experience in document control, quality systems, production reporting, or plant administration.

• Experience with ETQ Reliance, UKG (Kronos), or similar platforms strongly preferred.

• Background in manufacturing, industrial operations, or related industries a plus.

Skills & Competencies

Technical Skills

• Proficiency with ETQ Reliance, Data Collection Systems and UKG/Kronos or other timekeeping systems.

• Strong Microsoft Office skills (Excel, Word, PowerPoint).

• Ability to read and interpret product specifications, validation documents, SOPs and operational records.

• Familiarity with data reporting systems and basic analytics.

Core Competencies

• Attention to Detail: Ensures accuracy in all documentation, records, and data entries.

• Organization: Able to manage multiple workflows, deadlines, and document lifecycles.

• Communication: Effectively collaborates with operations, quality, HR/payroll, and leadership teams.

• Problem Solving: Identifies discrepancies and issues in data or documents and works to resolve them.

• Confidentiality: Handles sensitive employee and operational data with discretion.

• Time Management: Prioritizes tasks and meets daily/weekly operational deadlines.

• Quality & Compliance Mindset: Ensures documentation aligns with regulatory and organizational requirements.

Preferred Experience

• Experience working in a GMP, ISO, or highly regulated environment.

• Exposure to validation process, data collection systems and continuous improvement methodologies.

• Experience supporting audits (internal, external, regulatory).

• Knowledge of production processes, KPIs, or manufacturing systems.

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:

$18.50 - $26.75 Hourly

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits please click here.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.