Program Assistant, MIS (Student) (FWS)

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This position is available only to enrolled American University students.

Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.

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School of International Service

Time Type:

Part time

FLSA Status:

Non-Exempt

Summary:

The School of International Service (SIS) is seeking a detail-oriented and motivated Federal Work Study (FWS) student to support the Online and Executive Programs office. The SIS Online and Executive Programs office manages two graduate programs: the online Master of Arts in International Relations (MAIR) and the hybrid Executive Master of International Service (MIS).

The Program Assistant will contribute to administrative and operational efforts, with a focus on data entry, file management, document drafting, communications, and event logistics support.

This primarily remote role provides valuable experience in higher education administration, professional communication and project management skills, with flexible hours that work with your academic schedule.

Essential Functions:

• Organize and maintain program files and digital records.

• Update course scheduling and faculty databases.

• Write initial drafts of faculty documents including teaching confirmations and appointment memos.

• Support immersion and event planning including event logistics and material preparation and distribution.

• Monitor email inbox and triage communications.

• Complete administrative tasks and special projects, as assigned.

• Assist with day-to-day office duties.

Position Type/Expected Hours of Work:

• Part-time.

• 7 hours per week.

Salary Range:

Required Education and Experience:

• A High School diploma or its equivalent is required.

• Must be an enrolled AU student.

• A Federal Work Study (FWS) award is required for the academic year.

• Strong writing and communication skills.

• Initiative, good judgement, and attention to detail.

• Ability to handle sensitive information with discretion and professionalism.

• Reliable availability during business hours.

Preferred Education and Experience:

• Major, minor, or interest in international studies/international affairs.

• Previous office or administrative experience.

• Demonstrated ability to write clear, engaging, and professional messages for diverse audiences (e.g., faculty, staff, students), with an emphasis on succinctness and readability.

• Experience with event planning, program support, or stakeholder communications.

• Proficiency with Microsoft Office 365 and Google Workspace.

• Availability for both fall and spring semesters.

Other Details

• This position is available only to enrolled American University students.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an E-Verify employer.

• Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

Current American University Employees

American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.