Project Administrator

Busy Bees is a leading global, early learning provider, offering high-quality education in nurturing, purpose-built centres where educators are supported to grow, lead and make a real difference in children’s lives, with over 130 centres across Australia and around 3,000 employees.

Bee Safe: Child safety is at the heart of everything we do and is embedded in our people, places and processes. Help us give every child the Best Start in Life.

We’re seeking a highly organised and proactive Project Administrator to provide critical administrative and coordination support for a major integration project. This role is based in Nundah, QLD on a fixed-term contract basis (3–6 months).

What you’ll do

Maintain project documentation, records, trackers, action logs and status reports.

• Coordinate meetings, prepare agendas and meeting packs and take accurate minutes.
• Track actions, follow up with stakeholders and support project governance activities.
• Assist with reporting, presentations and executive project documentation.
• Maintain RAID registers and ensure risks, issues, assumptions and decisions are accurately documented.

What you’ll bring

A genuine commitment to child safety and wellbeing & alignment to our Busy Bees values.

• Previous experience as a Project Administrator, Executive Assistant, Team Coordinator or similar role.
• Strong experience managing meeting schedules, inboxes, actions and documentation.
• Demonstrated experience taking meeting minutes and maintaining governance records.
• Excellent organisational, time management and stakeholder engagement skills.
• Advanced Microsoft Office skills, particularly PowerPoint, Word and Excel.

Why Busy Bees?

Because we offer the B.E.E.S. advantage:

Better pay. Everyday balance. Education for growth. Support you can rely on.

We live by our values of Care, Quality, Service, and Value to make a real impact on child safety and quality.

Be part of a significant national integration project and work closely with senior leaders to help shape the future of Busy Bees Australia.

• Family-friendly benefits; 50% childcare gap-fee discounts for permanent staff, because your family should benefit too.
• Global & national opportunities; connect with leaders across Australia and apply for our Global Talent Exchange Program (UK, Canada and Asia).
• Stability with heart; a global organisation with a local feel, where child safety, wellbeing and quality are never compromised.
• Supportive leaders & inclusive teams; hands-on leadership, strong tenure and a culture built on trust, respect and collaboration.

Employment is conditional on satisfactory, rigorous pre-employment checks (including WWCC, ID, Qualifications, Gecko Training, Work Rights & References) and child safety training, reflecting our strong commitment to safeguarding, equity, diversity and inclusion.

We are proud to be a child safe organisation, putting child safety at the heart of everything we do through our Triple Layer Child Safety Framework: trusted, trained and caring people, safe, supervised and supportive environments, and clear, consistent and transparent processes.

Why Work for Busy Bees?
If you’re passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart.

We know that we couldn’t do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire.