Project Administrator & Controller- Roads & Highways

About the job

• Join a global consultancy delivering iconic infrastructure projects
• Work alongside industry-leading specialists in a collaborative, flexible environment
• Shape your career with genuine professional growth opportunities

About SMEC

SMEC is a global engineering consultancy renowned for delivering complex, sustainable infrastructure solutions across transport, water, energy, and urban development markets. Our teams are empowered to innovate, solve technical challenges, and contribute to projects that positively shape communities across Australia and worldwide.

We are committed to building a diverse, inclusive and gender‑equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines. SMEC provides a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their career.

As a family‑friendly employer, we offer flexible working arrangements and benefits including 18 weeks of universal paid parental leave. We are proud to foster an inclusive culture that supports gender equity, LGBTI+ inclusion and First Nations representation, with access to strong professional networks, role models, and mentoring and sponsorship programs.

Infrastructure

At SMEC, we understand that our continued success within the infrastructure market is the result of building long-term client relationships. We listen and understand the specific needs of our clients and deliver a complete value chain of services to provide sustainable solutions across major infrastructure projects worldwide.

The Role

Looking to build your career in project administration within major infrastructure?

We have an opportunity for a proactive and detail-oriented Project Administrator to support the delivery of Roads & Highways projects within a leading global consultancy. In this role, you’ll work closely with Project Managers and technical teams to ensure projects run smoothly, supporting coordination, documentation, and reporting across the project lifecycle.

Beyond core administration, you’ll gain exposure to project controls activities—including cost tracking/management, reporting, and scheduling support—helping you build valuable skills and pathways into more technical project roles. In addition, there will be opportunities to support bid preparation for upcoming opportunities.

This is an ideal role for someone early in their career who enjoys working in a structured environment, has strong organisational, written and verbal communication skills, and is keen to grow within project delivery and infrastructure.

Key Responsibilities:

• Provide day-to-day administrative support to Project Managers and project teams
• Assist with the preparation and formatting of reports, presentations, and client deliverables
• Maintain project documentation and ensure records are accurate and up to date
• Support project financial administration, including processing invoices and tracking cost information
• Assist with maintaining project trackers, dashboards, and reports
• Contribute to month-end reporting activities and data updates
• Support compliance with internal systems, processes, and governance requirements
• Assist with bid and tender submissions through document coordination and formatting
• Provide general coordination support across multiple projects as required

About You

You are organised, dependable, and eager to develop your career in project delivery.

You will bring:

• Up to 10 years experience in administration, project coordination, or a similar support role
• Strong attention to detail and ability to manage documentation and information effectively
• Good organisational and time management skills, with the ability to support multiple tasks
• Confidence using Microsoft Office (particularly Excel, Word, and PowerPoint)
• Strong written and verbal communication skills and the ability to work collaboratively with teams
• A willingness to learn and develop exposure to project reporting, cost tracking, or scheduling
• A proactive attitude and ability to take initiative in a team environment

Desirable:

• Exposure to project-based environments (engineering, construction, or consulting)
• Basic understanding of project financials or reporting
• Interest in tools such as MS Project, Primavera P6, or similar systems

How To Apply

All applications must be submitted online. To apply, click on the "Apply Now" link below and follow the prompts.

For a confidential discussion regarding this opportunity, please contact Carl Thiedeke – carl.thiedeke@smec.com

To find out more about SMEC, please visit our careers page at www.smec.com/careers

All recruitment activities go through our Resourcing function and currently, this role doesn’t require agency input. Please do not forward resumes directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.

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