Project Administrator - Rail & Metro

• Play a critical role in the built environment by uplifting lives, creating regenerative environments and advancing industries
• Work in a truly flexible environment with an incredibly supportive team
• Environment where collaboration and innovation are encouraged

Create futures worth inheriting with SMEC and the SJ Group About SMEC

SMEC provides unique opportunities to work on iconic industry projects with experienced colleagues and leadership teams. We support and empower employees to drive innovation initiatives within a well-established and growing organisation.

With over 16,500 employees working out of 120 offices in 40+ countries throughout Australasia, Asia, the Middle East, UK, Africa, North and South America, we partner with our parent company Surbana Jurong and sister company Robert Bird Group (RBG) to deliver integrated Infrastructure, Urban Development and Management Services expertise to our clients worldwide.

The Role

We are seeking a detail-oriented Project Administrator to provide administrative support to our Brisbane Rail & Metro team. The Project Administrator is instrumental in the development and production of project deliverables within all facets of project administration, document control, data processing and general administrative support to the project.

Working closely with our engineers, you will be a vital member of the team supporting our project and the broader administrative team with professional administrative support.

To be successful, you must have excellent communication, time management and interpersonal skills. We're looking for someone with the right approach to work and a passion to prepare proposals and documents, create and monitor projects in SMEC’s systems and provide general admin support in a corporate environment.

Key Responsibilities

• Assisting with preparation of bids and submissions
• Supporting the financial functions of the team, including resourcing projections, project invoicing and monthly reporting
• Preparing, coordinating and distributing documents, reports and presentations
• Assisting with providing effective administrative support and coordination of the local team
• Establish and maintain project controls systems and procedures that assist in the development and production of project deliverables.
• Take an active role in formalising and managing the Project Management, Project Quality Assurance, WHS and Document Control Procedures adhering to SMEC’s policies and procedures.
• Ensure analysis and site tasks undertaken meet appropriate technical standards and requirements of the client and SMEC

About You

• Excellent verbal and written communication skills to advise and guide project delivery in a pro-active manner
• Minimum 4 years’ experience working in a similar role. Ideally within infrastructure projects
• Ability to take initiative & work with minimal guidance
• Solid organisational and time management skills, with high attention to detail
• Intermediate to advanced MS Office / ERP / CRM / Financial Software skills
• Ability to build and maintain trusted and effective relationships with key clients and stakeholders, and deliver excellent service

SMEC is committed to building a diverse, inclusive and gender‑equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines. We provide a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their career.

As a family‑friendly employer, we offer flexible working arrangements and benefits including 18 weeks of universal paid parental leave. We are proud to foster an inclusive culture that supports gender equity, LGBTI+ inclusion and First Nations representation, with access to strong professional networks, role models, and mentoring and sponsorship programs.

How To Apply

To apply, click on the "Apply Now" link and follow the prompts. Alternatively, for a confidential discussion regarding this opportunity, please contact Awestha Momand – awestha.momand@sjgroup.com

All recruitment activities go through our Resourcing function and currently, this role doesn’t require agency input. Please do not forward resumes directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!