Project Manager, CPD

Department

OPS Facilities CPD Project Management 1

About the Department

Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors, and visitors.

Job Summary

Reporting to the Director of Construction Management, or Assistant Director of Project Management, the Facilities Project Manager is responsible for managing or assisting in managing assigned projects in their specific category or type.

Technical, Research, and Laboratory Projects - Design and construction of space, and/or buildings whose primary function is to support laboratory, research, or specialized functions of a technical or specialized nature requiring complex and sophisticated support systems, finishes, or other conditions.

Small Scale Projects - Design and construction of small, relatively simple, projects triggered by a change in function of existing space, refurbishment of worn out space, or projects for which the scope is limited in cost, area, or complexity. Projects tend to incorporate a room, suite of rooms, or building type of relatively simple parameters.

General and Large Scale Projects - Design and construction of space and/or buildings which could be described as 'general institutional or business use'; in that it is not of a functional type requiring specialized systems, processes, or construction systems. Space types might include among others, classrooms and meeting rooms, offices, residential, recreational, lounges, food service, etc. Projects tend to be larger, whole floor or building renovations or additions.

Programming and Preliminary Design Projects - Feasibility studies, programming studies, space allocation and assessment, and preliminary conceptual design and planning. Project assignments tend to be 'up front' 'upon inception' explorations and investigations necessary to clarify and define the exact nature of a proposed space need or project. Projects include evaluations of quantity and quality of space needed for new, expanding, or changing programs.

Infrastructure Projects - Design and construction of projects whose scope is primarily related to mechanical, electrical, plumbing, 'HVAC', building automation, utility systems, or any other infrastructure-related component.

Responsibilities

• Manage and coordinate all aspects of projects from inception through completion and transfer to Operations and Management by using the standard project management process.

• Conduct fact finding to assure sound decisions are made relative to first cost versus life cycle costs.

• Develop and maintain strong relationships with others in Facilities Services to meet the mission of Facilities Services and the objectives of project management.

• Conduct regular communications with internal and external customers and stakeholders ensuring understanding of the project management process.

• Oversee timely completion of the project including close-out procedures, archiving, customer move-in, etc.

• Maintains Facilities Services philosophies by fostering a spirit of teamwork and cooperation.

• Works with minimal guidance to manage project planning process, including facilitating and performing value engineering, soliciting or preparing construction cost estimates, and coordinating selection of vendors and contractors. Assists in developing the master project schedule, defining the roles and responsibilities for the whole project team.

• Guides the design and construction of spaces and buildings. Establishes and reviews project documentation, prepares monthly progress reports, and negotiates additional services and contractors change order requests.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree or related degree in construction management, engineering or architecture.

Experience:

• Experience in planning, design, construction and project management related duties and activities. Higher Education or related institutional facilities.

• Experience in project management, preferably in a hospital, research, or educational setting, or similar commercial or industrial facilities.

• Experience on projects involving specialized processes, procedure rooms, and complex mechanical, electrical, plumbing, (MEP) and heating, ventilating, air conditioning (HVAC) support systems.

• Demonstrated competency and exposure to building projects of different scales and involving all building trade divisions.

• Familiarity in coordinating multiple interest groups and stakeholders.

• Experience in working within complex phasing constraints and within existing densely built mature facilities environments.

• Guides the design and construction of spaces and buildings. Establishes and reviews project documentation, prepares monthly progress reports, and negotiates additional services and contractors change order requests.

• Works with minimal guidance to manage project planning process, including facilitating and performing value engineering, soliciting or preparing construction cost estimates, and coordinating selection of vendors and contractors. Assists in developing the master project schedule, defining the roles and responsibilities for the whole project team.

Technical Skills or Knowledge:

• Knowledge and understanding of the building process.

• Familiarity with building processes and codes in the city of Chicago.

• Experience using project management (e-builder) software.

• Computer literacy in Microsoft Office products (Word, Excel, Outlook, and PowerPoint).

• Demonstrated oral and written communication skills with all project stakeholders whether directly or indirectly involved.

• Demonstrated negotiation skills and ability to understand construction documents, and evaluate appropriateness of estimate, bids, and cost proposals.

• Excellent customer service skill.

• Exceptional problem-solving skills and ability to perform within deadlines.

• Ability to manage multiple competing priorities.

• Must be able to handle sensitive and confidential information.

• Ability to handle ambiguity and exert informal authority.

Preferred Competencies

• Lead Performance & Flawless Execution.

• Exhibit Business Acumen & Organizational Astuteness.

• Ensure Decision Quality, Accountability & Drive Results.

• Communicate Effectively & With Influence.

Working Conditions

• Ability to physically enter and comfortably move through a construction site.

• Visually inspect work in progress including but not limited to traversing significantly uneven surfaces and climbing ladders.

Application Documents

• Resume (required)

• Cover letter (required)

• List of references (3) (required)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Facilities Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

Yes

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$91,359.05 - $107,481.24

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.