Promotions Assistant

Department

Press Books Promotions/Publicity

About the Department

The Books Division of the University of Chicago Press has been publishing books for scholars, students, and general readers since 1892. Its mission is to disseminate scholarship of the highest standard, promote education, foster public understanding, and enrich cultural life. The Press’s acquisitions editors acquire and develop books that fulfill this mission, working closely with authors, agents, and institutions.

Job Summary

The Promotions Assistant provides support to the staff of the Promotions Team and the Marketing department of the Books Division.

Responsibilities

• Maintaining communications on the department’s behalf, including monitoring phone line and email account.
• Responding to communications, taking action when necessary.
• Processing incoming review copy requests and ensuring they are filled in a timely manner.
• Facilitating requests from the media, including providing requested images and contacting authors for interviews.
• Processing reviews from media outlets.
• Overseeing student assistants by coordinating scheduling, delegating tasks, and ensuring the completion of tasks.
• Serving as the promotions contact and doing media outreach for a select group of client publishers.
• Conducting media research.
• Assisting the promotions team with ad-hoc tasks as needed, including semi-annual sales conference preparations and seasonal catalog production.

• Assists in developing marketing communications, advertising, or publicity materials with a moderate to high level of guidance from others.

• Performs one or more of the following marketing functions: marketing communications /advertising; Web blogs or digital marketing; market research; development or review and update of the marketing infrastructure and management of external sales agency relationships.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

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Preferred Responsibilities

Education:

• Bachelor's degree.

Experience:

• Some previous administrative work or publishing internship or related publishing experience.

Technical Knowledge or Skills:

• Fluency with Microsoft Office, Google office suite. and similar products, database, word processing, and spreadsheet software.

Preferred Competencies

• Excellent verbal and written communication skills.
• Creativity.
• Strong interpersonal skills.
• Customer service skills.
• Close attention to detail.
• Strong organizational skills.
• Respond quickly and appropriately to emails and queries.
• Maintain confidentiality.
• Work as part of a team.
• Work independently with a high degree of initiative.
• Work on multiple projects simultaneously, set priorities, and meet deadlines.
• Manage stressful situations.
• Ability to represent organizations positively to internal and external clients.

Working Conditions

• Requires some domestic travel.

Application Documents

• Resume (required)
• Cover Letter (required)

Job Family

Communications

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$22.66 - $29.33

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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