Engineering a world of possibilities
Mines Office of Research Administration is hiring a Proposal Analyst!
In this dynamic and vital role, you will assist faculty in developing research and other sponsored proposals by formulating, compiling, reviewing, and submitting grant proposals from the Office of Research Administration (ORA). You will serve as a resource to faculty and administrators in the administration of sponsored research, specifically the submission of funding proposals to external organizations.
Key responsibilities include advising faculty about funding sources, sponsoring agency, Federal and State rules and regulations and School policies and procedures. You will work directly with faculty to develop School approved budgets that accurately reflect project costs and be responsible for maintaining an accurate database of proposals which will be accessed by ORA and campus constituents, including individual faculty members, department heads, deans and central administration.
The ideal candidate for our proposal analyst position will be someone who excels at balancing competing priorities, has excellent organization skills and thrives in fast-paced, detail-driven environments. If that's you, and helping Mines' world-class faculty secure research funding sounds intriguing, apply today!
This office operates in a hybrid work model. On campus presence is required at least twice per week.
This posting may be used to fill multiple vacancies based upon business needs.
Primary Responsibilities
Proposal Submission
- Coordinate the information dissemination and proposal submission process for the School’s subrecipients, subcontractors, or third-party contributors. Accurately incorporate the subrecipient’s proposal into the School’s proposal and budget.
- Successfully navigate large and diverse workload for differing sponsors
- Budget for and submit proposals with cost share meeting School and sponsoring agencies rules and regulations
- Work with faculty to create institutionally approved proposal budgets by applying knowledge of a variety of cost information such as School and agency policies. Review and determine budgeted costs are allowable, allocable and reasonable; if costs don’t meet those requirements, recommend changes to faculty.
- Determine the completeness of proposals by confirming all agency and School requirements are met and necessary forms and certifications are prepared. Submit approved proposals, on behalf of the School, by the sponsor mandated deadline.
- Determine proposal compliance in accordance with the rules and regulations of external agencies, the rules and regulations of the School and the state of Colorado. Frequently, the guidelines and rules set forth by the sponsor do not dictate a clear or single appropriate action and this position must evaluate all available information and determine possible solutions
- Individually prioritize proposals in order to meet deadlines set by funding agencies.
- Responsible for determining the accuracy and completeness of a proposal; has authority to submit proposals in Cayuse 424
- Perform cost negotiations with project sponsors; including a justification of costs and explanation of school polices and business practices.
- This position does not have institutional signature authority to sign any commitments of School resources (i.e. Letters of Commitment), cost share, unusual representations and certifications or legally binding agreements of any nature.
Institutional Data Repository
- Responsible for ensuring accurate data is entered into the data repository
- Follow up with faculty to ensure they complete all sections in the data repository as needed and within timeline provided by ORA
- Track all proposals through data repository and provide notice when they are ready for final sign off
Communication & Outreach
- Daily communication with faculty to ensure all information for a proposal submission, including the budget and supporting documentation, follow School and sponsor guidelines.
- Interpret and explain federal, School, or state regulations and policies to faculty and other School personnel in order to help them understand the proposal process and how the regulations apply to individual proposals.
- This position has ongoing contact with sponsoring agencies and other external personnel for the purpose of education and training of federal and state policies and directives, ORA procedures, and School policy.
- Meet with faculty either formally or informally to answer questions and/or assist with a proposal submission
Training and Process Improvement
- Provide formal and informal training to faculty members and departmental staff regarding school policy and procedures and sponsoring agency rules and regulations in relation to the proposal submission process.
- Provide support for Proposal Analyst unit, particularly regarding large & complex proposal submissions.
- Actively participate in office wide process evaluation and reengineering efforts. Critically evaluate process and procedures with a goal of efficiency and optimal resource utilization. Make recommendations for improvements to management and lead improvement efforts if approved.
Minimum Qualifications
- Bachelor’s degree in business or related field. Work experience or associate’s degree which provides the same kind, amount and level of knowledge acquired for a BA may be substituted for the degree
- Two years research administration experience
- Knowledge of regulations governing sponsored research
- Demonstrated customer service skills, the ability to work effectively with a wide range of constituencies in a diverse community and ability to meet multiple deadlines
- Ability to critically analyze information and use problem solving skills
- Outstanding interpersonal and communication skills
- Skill in establishing and fostering a cooperative work environment
Preferred Qualifications
- Master’s degree
- Experience working in Institute of Higher Education
Salary and Benefits
$68,700 - $76,300 annual salary rate
Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.
Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:
- Flexible health and dental care options
- Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
- Fully vested retirement plan on first day of employment, with generous employer contribution
- Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
- Free RTD Ecopass
All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.
How to Apply
Complete an online application (personal information, demographic information, veteran status)
- Upload a resume or CV
- Upload a cover letter
Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position.
This posting may be used to fill more than one vacancy based on business needs.
References will not be contacted until later in the selection process and you will be informed before that contact is made.
Application review will begin June 2, 2026. This posting will remain open until filled and may close without notice. For best consideration, apply by May 31, 2026 at 11:59 p.m. as applications received after that date may not be reviewed.
Successful completion of a background investigation is required for this position.
Additional Information and Reasonable Accommodation Requests
It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance.
Successful completion of a background investigation is required for this position.
Equal Opportunity
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.
Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.
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