Receptionist / Administrator

Job Description:

Receptionist / Administrator

Location: Stratum Clinic (Oxford)

Contract Type: Permanent – Part Time

Hours: 20 hours per week

Salary: Competitive, dependant on experience

On site Parking included!

We make health happen

The Dermatology Partnership is a growing group of private clinics, who are trusted experts in dermatology and are now part of Bupa Health Services. We transform peoples’ lives by providing outstanding dermatology care. We do this by placing patients at the heart of everything we do, striving to be the best at what we do and believe that our patients’ trust is earned through the delivery of clinical services to the highest standard.

As Receptionist / Administrator, you are responsible for supporting the overall Reception function within the Clinic. You will ensure that patients receive a friendly, efficient and professional service. You are a crucial part of the team looking after the day-to-day running of the clinic.

Role Responsibilities:

• Check in patients, manage appointments (bookings, follow-ups, cancellations), and ensure a smooth patient journey.

• Answer incoming telephone calls promptly and professionally, directing queries appropriately and providing accurate information to patients, consultants, and internal teams.

• Post letters, handle documentation, audit trails, and consultant referral/charge sheets accurately.

• Assist with doctors’ and nurses’ administrative needs and responding to queries.

• Understand self-funding/insured patient processes, take payments/deposits, process refunds, and liaise with the bookings team.

• Follow Standard Operating Procedures for all tasks, including internal referrals, patient documentation, and end-of-day responsibilities.

Key Skills / Qualifications needed for this role:

• Experience of working in a high-level customer face to face customer service environment is essential

• A strong work ethic with a proactive and dependable approach

• Genuine passion for delivering exceptional patient care and service

• Able to commute to clinic (driver/walking distance/cycle etc…) – Minimal Public Transport

• Excellent communication skills, both verbal and written

• A collaborative team player who contributes positively to the environment

• Strong organisational skills with attention to detail

• Comfortable using IT systems and handling administrative tasks

• A friendly, welcoming manner with a focus on creating a positive patient experience

Benefits:

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health – from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:

• 25 days holiday, increasing through length of service, with option to buy or sell

• Bupa health insurance as a benefit in kind

• Long Service - For every milestone at Bupa we will reward you with ecards, extra holidays and money!

• Interest- free annual travel Loan to enable the purchase of public transport annual season tickets

• Wagestream - Have early access up to 40% of your earned wages within minutes

• Competitive Pension plans and Parental leave options as well as access to unique products such as our Menopause plan

• My Bupa Extras - discounts at your favourite retailers, plus a huge range of tools, content and information to support you with your wellbeing

Why Bupa?

We’re a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose – helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.

We encourage all of our people to “Be you at Bupa”, we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That’s why we especially encourage applications from people with diverse backgrounds and experiences.

Bupa is a Level 2 Disability Confident Employer. This means we aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role. We’ll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

Time Type:

Part time

Job Area:

Administration

Locations:

Stratum Clinic Oxford