Records and Information Management Specialist
Guidehouse
US - MD, Bethesda
Full-Time
$65,900
HybridManager
Job Family:
Program Analysis (PAN)
Travel Required:
Clearance Required:
What You Will Do:
Conduct records inventories and assessments across business units, departments, and program areas to identify and document records holdings.
Classify and categorize physical, electronic, and hybrid records in alignment with approved records schedules and classification frameworks.
Interview stakeholders to assess records creation, usage, storage, retention, and disposition practices.
Analyze records to determine retention schedules, vital records status, confidentiality levels, and disposition eligibility.
Prepare detailed deliverables including records inventories, assessment reports, gap analyses, and lifecycle management recommendations
Maintain records inventory databases, metadata, and tracking tools to ensure accuracy and consistency.
Execute records management processes and workflows in compliance with organizational policies and regulatory requirements.
Support records cleanup, digitization, migration, and disposition initiatives to improve data quality and accessibility.
Monitor adherence to records management standards, policies, and best practices.
Provide guidance and training to staff on proper records handling, inventory procedures, and compliance requirements.
Support records disposition reviews and audits as required.
Perform Electronic Information System (EIS) records assessments.
Ensure protection of sensitive, confidential, and personally identifiable information (PII) during all assessment activities.
Provide program management and operational support as directed by DCM leadership.
What You Will Need:
Bachelor’s degree . Additional Four(4) years of exp is needed lieu of degree.
Minimum of Two(2) years of experience in records and information management, information governance, or related discipline.
Knowledge of records lifecycle management, retention scheduling, and records inventory methodologies.
Understanding of applicable legal, regulatory, and compliance requirements related to records management.
Ability to analyze large volumes of information and determine appropriate classification and retention requirements.
Strong analytical, organizational, and documentation skills.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with databases or records management systems.
Strong written and verbal communication skills with the ability to engage technical and non-technical stakeholders.
Ability to manage multiple concurrent tasks and meet deadlines in a fast-paced environment.
High attention to detail with the ability to maintain accurate records and documentation.
Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.
Must be able to work from Client site in Bethesda, MD and Gaithersburg, MD.
What Would Be Nice To Have:
Experience supporting federal or public sector records management programs
Familiarity with NARA guidelines, Federal Records Act, or similar regulatory frameworks
Experience conducting Electronic Information System (EIS) assessments
Experience with enterprise content management (ECM) or records management systems
Professional certifications such as:
Certified Records Manager (CRM)
Information Governance Professional (IGP)
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus
About Guidehouse
Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.