Records & Data Entry Admin

Iron Mountain's digital scanning business provides leading-edge solutions engineered to transform physical records into accessible and secure digital information. Our expertise encompasses the meticulous conversion of paper documents into high-quality digital assets, enabling organisations to free up valuable physical space and vastly improve information retrieval. This comprehensive service is underpinned by rigorous quality assurance protocols and indexing, ensuring that digitised documents deliver enhanced data integrity and fully comply with relevant regulatory frameworks. Through these advanced scanning and digital storage capabilities, Iron Mountain empowers businesses to support remote and hybrid workforces, streamline operations, mitigate risks associated with physical records, and unlock the full potential of their information.

Job summary

Iron Mountain is seeking a detail-oriented Records & Data Entry Specialist to join our Records Management team in Whitehall Dublin 9, D09 T9V6.

This role is crucial to our new contract supporting the digitalisation of property records in Ireland.

This is a 12 month fixed term contract.

In this role, you will be responsible for the accurate cross-referencing and validation of critical legal documents, ensuring they are correctly prepared and signed off for the subsequent scanning process.

Your role in our mission:

• Conduct meticulous cross-referencing of document contents within each box of deeds against established manifests to ensure all correct documents are present and ready for digitalisation.

• Perform essential data entry tasks and sign-off procedures to accurately track and reconcile document status, ensuring full compliance with internal quality standards and regulatory requirements.

• Diligently track and report any discrepancies, missing documents, or data errors, escalating issues to supervisors promptly to maintain data integrity and project timelines.

• Provide constructive feedback on document preparation and workflow processes to leadership, helping to refine standard operating procedures for greater efficiency and accuracy across the team.

• Perform light manual handling tasks, moving and organising boxes of deeds within the records facility, and collaborate effectively with scanning and warehouse operations teams to maintain a smooth workflow.

Valued skills and experience:

• Demonstrated experience in a document handling, data entry, administrative, or warehouse operations environment.

• Exceptional attention to detail, with a proven track record of maintaining high accuracy in repetitive tasks.

• A high level of English proficiency (speaking and written) is essential for document comprehension and clear communication.

• Experience with, or understanding of, records facility or warehouse operations is highly advantageous

What's in it for you?

• Consistent Schedule: Monday to Friday, 8:30AM to 5PM shift

• Competitive Salary Rewarding your expertise and dedication.

• Generous Leave: 23 days annual leave + bank holidays, increasing with length of service.

• Your Well-being First: We offer Laya Health Insurance and a confidential Employee Assistance Program (EAP) for you and your family's health and life needs.

• Secure Your Future: Benefit from our generous pension scheme, with Iron Mountain contributing upto 7%, depending on your contribution, plus Life Assurance covering four times your annual salary.

• Perks for Your Lifestyle: Enjoy a range of voluntary benefits like Dental Insurance, a Bike to Work scheme, fitness membership discounts, and an Electric Vehicle Scheme.