Recruitment Administrative Assistant

At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

JOB SUMMARY

Provide administrative support to the recruitment team. Responsible for ensuring, scheduling all interviews, compiling interview feedback, tracking all recruitment activity and creating staffing reports on as needed basis, partnering with background check vendor, sending all new hire paperwork documents, assisting the recruitment team with candidate communications, and other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide training to Recruitment Coordinators.

Act as escalation point for Recruitment Coordinators, when applicable.

Participates in establishing new processes to support Recruitment Coordinator role.

Ensures candidate interviews, including arranging air travel, hotel, and car , when applicable.

Ensures interview guides are provided to interviewers.

Ensures all candidate expense reports are filed, when applicable.

Ensures interview schedules are established and provided to applicants and interviewee's

Ensures feedback forms are sent and results are compiled.

Greet all incoming applicants and escort them to interview where applicable

Send pre-employment paper and transition completed paperwork to the designated HR Representative

Update applicant database as needed

Draft offer letters, having Recruiter sign off and approval prior to sending

Partner with background check vendor to ensure compliance

Send candidate assessments when applicable

Comply and follow all procedures within the company security policy

May perform other duties and responsibilities as assigned

JOB QUALIFICATIONS
KNOWLEDGE REQUIREMENTS

Excellent oral and written communication skills.

Exceptional ability to manage multiple assignments simultaneously and attention to detail.

Intermediate or advanced knowledge of Microsoft Office especially Outlook, Word and Excel.

Previous experience with Applicant Tracking Systems or similar software tool strongly preferred.

Ability to establish and maintain effective working relationships with candidates and internal clients.

Communicates in a courteous and professional manner.

Ability to maintain a high degree of confidentiality.

EDUCATION & EXPERIENCE REQUIREMENTS

High School diploma required. Bachelor's Degree preferred.

A minimum of 5 years of administrative experience with at least 1 year in a recruitment environment strongly preferred.

Or an equivalent combination of education, training or experience.

Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, or any other characteristic protected by law.

TEN CUIDADO CON LOS FRAUDES: Las oportunidades laborales legítimas en Jabil se pueden encontrar en nuestro sitio web oficial Jabil.com. Ningun solicitante debe pagar para acceder a estas oportunidades de empleo. Al postularte para un empleo en Jabil, serás contactado a través del portal oficial de jabil por un correo electrónico con teminacion @jabil.com; llamada telefónica directa de un integrante del equipo de Jabil; o correo electrónico directo con una dirección de correo electrónico @jabil.com. Jabil no solicita pagos para realizar entrevistas ni en ningún otro momento durante el proceso de contratación. Jabil tampoco pedirá información personal de identificación como número de seguro social, acta de nacimiento, información de institución financiera, número de licencia de conducir o información de pasaporte por teléfono o correo electrónico. Si crees que estás siendo víctima de robo de identidad o fraude, repórtalo a la policía en los siguientes números y repórtala en el sitio web donde la encontraste. Llama a: 911 o 089.

Accommodation Statement

If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to Always_Accessible@Jabil.com with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.