Recruitment Coordinator

Job Title:

Recruitment Coordinator

Job Summary:

The Recruitment Coordinator (Program Assistant V) manages all recruiting and job posting activities at the School of Law and works closely with the staff of the Office of Career Services (OCS) to support career counseling services and coordinate programming for over 500 law students and 9,000 alumni. The position manages all collection and reporting of employment data on School of Law students and graduates. This position reports directly to the Senior Director of OCS.

Full Job Description:

Job Responsibilities:

Determines how best to support the OCS mission by independently determining customer needs and responding to those requests.

Interacts with a diverse group of eternal callers and visitors and internal contacts at all levels of the organization. Exercises independent judgment to plan, prioritize and organize diversified workload and to recommend changes in office practices and procedures.

Collects and manages key data for the law school regarding employment of students and graduates.

May act on the behalf of other members of OCS in their absence.

Scope and Effect:

Manages job postings for law students and alumni, editing and approving job postings daily. Supervises student assistants in job posting data entry. Markets and distributes job postings to students and alumni. Fields communications from employers regarding job postings and provides employers assistance in management of their job posting database accounts.

Manages all on-campus recruitment processes. Among other tasks, manages collection and distribution of applications, conducts communication with employers regarding process, and manages scheduling and hosting of interviews. Manages student tracker and coordinates law student training and events. Communicates with students and employers regarding opportunities, deadlines, and requirements for participation.

Collects and maintains essential OCS data including student, alumni and employer information; monthly/semester/yearly data for all OCS activity; outcome/yield data for all School of Law recruiting activity including fall and spring on campus interviews, resume collections, and job fairs (including Public Interest/Public Sector Career Day and other career fairs at which School of Law students are present).

Administers bi-weekly law student and graduate employment survey and processes responses. Collects and assembles other data and information required for reporting to National Association of Law Placement (NALP), American Bar Association (ABA) and other organizations as needed. Manages entire process of graduate employment data collection, organization, and reporting, under supervision of the Senior Director. Manages follow-up employment data collection and documentation.

Participates in employer and alumni outreach for the office. In consultation with the Senior Director, sets meetings and conducts follow up with employers to recruit them for various programs at the school.

Works with the Office of Development and Alumni Relations as needed on co-planning engaging events for alumni that will help further OCS’s mission. Also attends alumni events as needed to recruit alumni to participate in other projects/programs OCS is administering. Keeps data and tracks Alum Mentoring Program.

Works with the Registrar’s Office to maintain accurate student and recent graduate records in the OCS database.

Manages social media for OCS, which includes managing Twitter, Facebook, and LinkedIn accounts. Spearheads effort to help build the online brand of OCS.

Manages OCS’s day-to-day operations and plans, coordinates and advertises internal and external events.

Prepares important documents and reports for the University, School of Law, and outside organizations’ use and is responsible for processes effecting other areas of the University.

Responsible for other duties as assigned.

Contacts:

Acts as liaison between the School of Law, the University, and outside agencies (e.g., vendors, law firms, non-profit organizations, government agencies, etc.), and interfaces with recruiting staff, hiring partners, and other members of the legal community involved in the recruiting and hiring process.

Collects and maintains confidential student, alumni and employer information and explains OCS, School of Law, University, American Bar Association, and National Association of Law Placement (NALP) policies when necessary.

Supervisory Control:

Works under minimal supervision and resolves problems independently.

The Recruitment Coordinator and the OCS Senior Director jointly determine the position’s parameters and department objectives for the role, in consultation with the rest of the OCS team.

Works with the OCS Senior Director and other Directors to determine project deadlines related to job postings, recruiting activities and collection of data from employers and students participating in those recruiting activities, as well as other projects related to office operations and communications.

Resolves issues regarding policies and procedures in the absence of the OCS Director or Associate Directors.

Hires, supervises and trains student assistants.

Minimum Requirements:

Post high school education preferred. Training or experience equivalent to five years of increasingly responsible work experience in a senior support role or related education.

Experience as a recruiting coordinator, office manager, or administrative assistant required, preferably in an academic or legal environment.

Familiarity with legal recruiting processes and timelines.

Advanced experience working with computer database systems, word processing and spreadsheet software. Previous experience working with recruiting databases, 12Twenty/Symplicity/Law Link, Banner, Microsoft Office Suite and Google sheets strongly preferred. Facility working with marketing strategies and social media tools, including LinkedIn strongly preferred.

Ability to work with a minimum of supervision.

Good time management skills and attention to detail.

Ability to track multiple details across multiple projects in an efficient manner.

Ability to independently analyze, recommend and implement new/changes to office operations.

Self-starter interested in continuous improvement of the Office.

Must be customer service and team oriented.

Previous supervisory experience preferred.

Experience with or the ability to work with a diverse student body, faculty and staff.

Additional Skills, Knowledge and Abilities:

The Recruitment Coordinator is knowledgeable about OCS, School of Law, University, ABA, and NALP policies and procedures.

Works with confidential and sensitive student and employer information.

Recommends, develops and implements new methods and policies to improve OCS’s operations and the services that OCS provides.

Handles various situations and uses written and unwritten policies and practices in addition to judgement to resolve conflicts and concerns.

Works independently and within the OCS team on special nonrecurring and ongoing projects.

Independently coordinates all details of events and meetings and works with internal and external contacts to solicit and coordinate services.

Manages multiple streams of communications, including online communications.

May establish and maintain departmental information on web pages, perform desktop publishing, and create and develop visual presentations.

Maintains financial records for certain department expenditures and events.

Work Environment and Physical Requirements:

Office environment. Ability and willingness to lift and carry up to 25 pounds.

Full-Time/Part-Time:

Full time

Pay Rate:

Hourly

Salary Range :

$34.00/hour