Research Administration Specialist 1 or 2
Louisiana State University
Our Lady of the Lake Health Interdisciplinary Science Building, Unknown
Full-Time
Competitive
OfficeSenior
Provides pre-award support for the 5 academic departments in the College of Science. These services include support for proposal development and submission, providing pre-award guidance for faculty, serving as a point of contact for LSU’s Office of Sponsored Programs (OSP), Office of Research & Economic Development (ORED), and Sponsored Program Accounting (SPA), as well as research pre-award specialists at other institutions, and support for non-financial post-award activities.
Research Administration Specialist 1
Job Duties
45% Coordinate proposal development and processing for approval, signature, and submission to external sponsors for College of Science departments with limited supervision; prepare proposal packages in sponsor portal; assist faculty in routing proposals through InfoEd (GeauxGrants) to meet internal and external deadlines; review proposals for compliance with sponsor requests and College/University procedures/policies; assist in obtaining University waivers, cost-sharing commitments, and special approvals; assists in resolving issues through discussions with faculty and administrators.
20% Provide administrative support for College of Science grants and contracts; transmit account requests and University forms to OSP for approval and submission; receive, review, and forward notifications for all awards; route contracts and amendments for faculty and University approval; assist in preparing and processing subcontract and award forms; coordinate with the departments regarding post-award management.
20% Maintain College of Science records for proposals and awards; assist with research reporting; assist with website maintenance; assist with developing training materials; serve as back-up support for other research administration specialists.
10% Serve as liaison between faculty, staff, College of Science Dean’s Office, the Office of Sponsored Programs (OSP), the Office of Research and Economic Development (ORED), and Sponsored Program Accounting (SPA) for individual proposals. Keep abreast of federal, agency-specific, and university research regulations and requirements; attend appropriate seminars, trainings, workshops, and webinars.
5% Other duties as assigned.
Minimum Qualifications:
Bachelor's degree
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Competencies Required:
Superior customer service and ability to work collaboratively with faculty and staff
Excellent written and verbal communication; ability to translate complex requirements into clear and actionable recommendations
Attention to detail and ability to succeed in a deadline-driven environment
Preferred Qualifications:
Bachelor's degree
One (1) year of professional experience in a university setting
Research Administration Specialist 2
Job Duties
45% Autonomously assist in the management of proposal development and processing for approval, signature, and submission to external sponsors for College of Science departments with limited supervision; independently prepare proposal packages in sponsor portal; assist faculty in routing proposals through InfoEd (GeauxGrants) to meet internal and external deadlines; review proposals for compliance with sponsor requests and College/University procedures/policies; obtain University waivers, cost-sharing commitments, and special approvals; assist in resolving issues through discussions with faculty and administrators.
20% Provide administrative support for College of Science grants and contracts; transmit account requests and University forms to OSP for approval and submission; receive, review, and forward notifications for all awards; route contracts and amendments for faculty and University approval; prepare and process subcontract and award forms; assist faculty with preparing and submitting progress reports; coordinate with the departments regarding post-award management.
20% Maintain College of Science records for proposals and awards; assist with research reporting; assist with website maintenance; assist with developing training materials; serve as back-up support for other research administration specialists.
10% Serve as liaison between faculty, staff, College of Science Dean’s Office, the Office of Sponsored Programs (OSP), the Office of Research and Economic Development (ORED), and Sponsored Program Accounting (SPA) on individual proposals and on behalf of the office. Keep abreast of federal, agency-specific, and university research regulations and requirements and communicate to faculty and staff; attend appropriate seminars, trainings, workshops, and webinars.
5% Other duties as assigned.
Minimum Qualifications:
Bachelor's degree
One (1) year of related experience in research administration or grant management in a university setting
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Competencies Required:
Superior customer service and ability to work collaboratively with faculty and staff
Excellent written and verbal communication; ability to translate complex requirements into clear and actionable recommendations
Attention to detail and ability to succeed in a deadline-driven environment
Preferred Qualifications:
Master’s degree
Three (3) years of experience in pre-award research administration with federal grant applications, particularly NSF, NIH, NASA, and DOE
Thorough understanding of federal grant regulations and their implementation in the higher education setting
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.