Position: Administrator

Division Finance

Location Port Elizabeth

Reports To

Finance and Admin Manager and other person supervising him/her from time to time.

Primary Position Purpose

To assist with administration and work queries

KEY RESPONSIBILITIES

Reception duties, including welcoming clients and visitors
General office administration and filing
Typing of minutes, letters, contracts, and sub-consultancy agreements
Preparation of invoices, payment certificates, and WAFs
Collection and compilation of sundry information
Tender preparation, submission, and client liaison regarding queries
Administrative support to all Project Managers
Handling calls, emails, letters, and other communications
Screening phone calls and coordinating meetings
Minute taking and document/report formatting
Arranging travel and managing diaries for the Function Manager and Engineers

RECOMMENDED QUALIFICATIONS, SKILLS AND EXPERIENCE

5+ years’ experience in a similar role
Matric qualification
Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel, and ProjectWise)
Excellent verbal, written, and typing skills
Strong problem-solving and initiative-taking abilities
Detail-oriented and process-driven
Strong organisational skills with the ability to prioritise workload effectively

PERSONAL ATTRIBUTES

Honest and trustworthy
Respectful
Possess cultural awareness and sensitivity
Be flexible
Able to work under pressure
Outgoing personality, responsible, self-motivated and confident

We are proud of the brilliant minds we have at SMEC and are committed to ensuring that our people have the best opportunities and resources to learn, grow and succeed. Our hiring decisions are guided by skills, qualifications and experience, ensuring fair and equitable access to opportunities for all. We are intentional about diversity, equity, inclusion, and belonging, not as a requirement, but as a fundamental part of who we are. We strive to create a workplace where diverse backgrounds and perspectives are embraced, fresh ideas are encouraged, and everyone has the support they need to thrive. At SMEC, every individual has a voice, and through our commitment to engineering positive change, every contribution makes a difference.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

SAf Administrator

SMEC

Job Description

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