School / Department Administration Assistant
Macquarie University
Unknown, Unknown
Full-Time
$81,323
HybridAssociate
THE ROLE
We are seeking 2 enthusiastic and energetic Administration Assistants to join our team within Macquarie Business School. In this role, you will be a valued member of a collaborative team providing general administrative support to academic staff and graduate research students. This is a fantastic opportunity for a well-organised individual to join a dynamic and supportive team in a diverse, fast-paced environment.
Key responsibilities may include, but are not limited to:
Providing personal assistant support to the Head of Department, including diary management, logistics, room bookings, travel, material preparation and/or other administrative activities,
Providing operational support to staff, including facilities management, office and IT equipment, and enquiries relating to travel and credit card usage,
Coordinating and participating in Department meetings including scheduling and preparing agendas,
Organising events and seminars for the Department including arranging bookings, catering and room set up,
Processing timesheet payments to casual academic staff, ensuring adherence to the relevant Enterprise Agreement,
Responding to enquiries from Graduate Research students, regarding travel and reimbursements,
Supporting the onboarding of new staff, honorary appointees, and visitors to the Department in accordance with WHS and other University requirements,
Responding to, or appropriately escalating, queries to the School Operations Manager, and
Assisting with the design, development, and implementation of improvements to administrative systems, processes and procedures as required.
ABOUT YOU
Our successful applicant will have exceptional time management and organisational skills with the ability to coordinate and deliver on competing deadlines. You possess strong customer service skills and the ability to work effectively with diversified stakeholders.
You are experienced in interpreting and providing advice across a range of policies and procedures. You have a proven track record in identifying, developing, and implementing administrative process improvement initiatives.
ABOUT US
Macquarie Business School is a progressive and globally connected business school within Macquarie University, recognised for its strong industry engagement, innovative teaching, and impactful research. Located in the heart of Sydney’s innovation corridor, the school brings together leading academics, industry partners, and students to address real-world business challenges and deliver meaningful outcomes across business, government, and the wider community.
Through its close engagement with industry, government, and the broader community, Macquarie Business School equips students with the knowledge and insight to make a positive impact, advances high-quality research, provides visionary analysis, and demonstrates thought leadership on contemporary business issues.
Macquarie Business School is on an exciting trajectory and aspires to be recognised as a leading global centre for business education and research. Working in partnership with industry and other stakeholders, the school seeks to transform the lives of its students, influence policy and practice, and make a lasting positive contribution to society.
HOW TO APPLY
To be considered for these positions, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria.Please indicate in your cover letter whether you wish to be considered for the continuing position, the fixed-term position, or both.
Essential Selection Criteria
Experience in providing general and personal assistant administration in a complex environment, preferably in higher education,
Intermediate computer skills including Microsoft Office,
Demonstrated time management and organisational skills, including the ability to coordinate and deliver to deadlines,
Ability to work autonomously and collaborate effectively with other teams,
Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders, and
Excellent attention to detail.
Desirable Selection Criteria
Experience in the higher education sector
*** All offers of employment are conditional upon the satisfactory verification of a Criminal History Check and applicants must hold valid Australian work rights.
Specific Role Enquiries: Sam Boggon, School Operations Manager –
samuel.boggon@mq.edu.au, or Deanna Tracy, School Operations Manager - deanna.tracy@mq.edu.au
Submission of Applications Open Until: Sunday, 12 July 2026 at 11:59 p.m.(AEST)
*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date.We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received.
Why Work at Macquarie
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.
Our prime location is just a short walk from Macquarie University Metro Station and Macquarie Shopping Centre. Enjoy the benefits of working at a campus that offers:
17% Superannuation
Subsidised onsite parking options
Flexible working options
Training and professional development
Onsite childcare facilities
Discounted health insurance (Medibank)
Onsite vacation care
Employee Assistance Program
Subsidised membership at the Sport & Aquatic Centre
Onsite GP, imaging & physio clinics
Pre-Employment Checks
Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.
Your employment is conditional upon the completion and maintenance of all role-required pre-employment checks in terms satisfactory to the University.
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workdayand go to the Careers App > Find Jobs.
Applications Close:
12/07/2026 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.