Senior Assistant Manager, Dean's Office Operations

Nanyang Technological University (NTU) is a leading research-intensive university with a strong global reputation for excellence in education and innovation. The College of Humanities, Arts and Social Sciences (CoHASS) brings together diverse disciplines to address complex societal challenges and drive meaningful impact through research, teaching, and partnerships.

We are seeking a dynamic and driven Senior Assistant Manager, Dean’s Office Operations to join the CoHASS Dean’s Office. Reporting to the Director, Operations, this role works closely with the Dean and Senior Leadership to support the execution of college-level priorities. The position plays a key role in translating strategic directions into coordinated action, ensuring initiatives are well-planned, aligned across stakeholders, and delivered in a timely and structured manner.

This is a unique opportunity for individuals who enjoy operating at the intersection of strategy and execution, and who are keen to contribute to shaping and advancing initiatives in a fast-paced academic environment.

Key Responsibilities:

• Support the planning and execution of the Dean’s strategic priorities, including developing workplans, tracking progress, and ensuring follow-through of key initiatives.

• Coordinate college-level initiatives, governance processes, and leadership engagements, including preparation of materials, documentation of decisions, and tracking of action items.

• Develop high-quality briefing materials, presentations, and reports to support decision-making and engagements.

• Facilitate alignment across schools, centres, and central units, working with stakeholders to drive progress and resolve issues.

• Support the effective management of the Dean’s engagements, including scheduling, prioritisation, and preparation of meeting materials.

• Maintain structured tracking systems and identify opportunities to improve workflows and processes within the Dean’s Office.

Requirements:

Must Have:

• Bachelor’s degree from a recognised university.

• At least 6–8 years of relevant experience in strategy and operations, project/program management, executive support, or similar roles.

• Strong organisational and coordination skills, with the ability to manage multiple priorities in a dynamic environment.

• Excellent written and verbal communication skills, with the ability to prepare clear and concise materials for senior stakeholders.

• Strong analytical and problem-solving skills, with the ability to synthesise information and support decision-making.

Good to Have:

• Experience supporting senior leadership and coordinating cross-functional initiatives.

• Experience in higher education, public sector, or similarly structured organisations.

• Familiarity with data tracking, reporting, or process improvement initiatives.

Why Join Us:

• Opportunity to work closely with the Dean and senior leadership.

• Exposure to college-wide initiatives and strategic priorities.

• Collaborative and dynamic work environment.

• Opportunities for professional growth and development.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU