Senior Digitization Analyst
Guidehouse
US - VA, McLean
Full-Time
$75,800
OfficeSenior
Job Family:
Program Analysis (PAN)
Travel Required:
Clearance Required:
The Digitization Analyst supports the delivery of a federal records digitization and intelligent document processing (IDP) program. This role contributes to the conversion of paper records into high-quality digital formats and assists in implementing metadata tagging, quality control processes, and system integrations that improve data accessibility and retrieval.
The analyst collaborates with cross-functional teams—including vendors, data managers, and federal stakeholders—to execute digitization workflows in alignment with federal records management standards (e.g., NARA requirements) and client technical environments. This role operates under guidance from senior team members and contributes to oversight activities through quality validation, reporting, and issue resolution.
What You Will Do:
Chain-of-Custody & File Tracking
Support chain-of-custody processes by tracking file movement across vendors and storage providers
Identify and escalate discrepancies in inventory and transfers for resolution
Quality Control (QC) Support
Execute quality assurance checks (automated and manual) to validate completeness, legibility, and accuracy
Conduct sample-based QC reviews and document exceptions for escalation and remediation
Metadata Tagging & Validation
Apply and validate metadata tagging in accordance with defined schemas and standards
Review extracted data fields and flag inconsistencies or missing values for correction
Intelligent Document Processing (IDP) Execution
Support OCR/ICR processing and validate outputs for accuracy and usability
Assist in testing multilingual processing and document extraction performance
Data Integration Support
Coordinate with technical teams to support ingestion of digitized files and metadata into client systems (e.g., Palantir Foundry, Databricks)
Perform validation checks to ensure data integrity, formatting, and compliance with security requirements
Search & Analytics Support
Assist in testing and validation of search capabilities (keyword, semantic, or image-based)
Provide feedback on search relevance, metadata usability, and data accessibility
Stakeholder Coordination & Reporting
Support requirements documentation, status reporting, and preparation of metrics (e.g., throughput, backlog, QC results)
Collaborate with internal teams and stakeholders to track progress and resolve operational issues
Continuous Improvement
Identify opportunities to improve digitization workflows, metadata quality, and QC processes
Document lessons learned and support updates to standard operating procedures
What You Will Need:
Bachelor's degree. Additional Four Years exp will be needed in lieu of degree.
Minimum of Four (4) years of experience in technology consulting, data management, digitization, or related field
Familiarity with high-volume scanning, OCR/ICR processes, and quality control practices
Experience applying metadata schemas, validating extracted data, and performing quality checks
Ability to support multi-step workflows, coordinate across teams, and track deliverables
Ability to identify data inconsistencies, troubleshoot issues, and support resolution efforts.
Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.
Candidates from DC Metro area are preferred as they may need to go to client site when needed.
What Would Be Nice To Have:
Exposure to federal records management, digitization programs, or archival processes.
Familiarity with NARA standards (e.g., 36 CFR 1236), retention policies, or digitization best practices
Experience with OCR tools (e.g., ABBYY), document processing tools, or cloud-based data platforms (e.g., AWS, Databricks, Palantir Foundry)
Understanding of basic data security and privacy principles (e.g., PII handling, FISMA concepts)
Certifications : AIIM CIP, CRM, or other records/data management certifications
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus
About Guidehouse
Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.
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