Senior Executive/ Assistant Manager, Exhibition

NTU Museum is seeking an Assistant Manager/Senior Executive, Exhibition to support the Museum’s existing operations across exhibition coordination, programme administration, collections records, procurement and finance tracking, documentation, vendor coordination and public engagement support.

The successful candidate will be responsible for the following:

• Support the coordination and administration of NTU Museum’s exhibitions, programmes, outreach activities and public engagement initiatives.

• Assist in the planning and delivery of exhibitions, including project coordination, schedules, exhibition logistics, installation and deinstallation arrangements, vendor coordination and documentation.

• Support collections-related processes, including records management, archive documentation, object information, condition records, image files, loan documentation and related administrative follow-up.

• Assist in maintaining accurate records for museum projects, exhibitions, collections, programmes, visitor engagement, publicity and other reporting needs.

• Coordinate procurement and finance-related processes, including quotations, purchase requests, invoices, payment follow-up and documentation in accordance with NTU policies.

• Liaise with vendors, artists, designers, contractors, internal departments, and external partners to support the smooth delivery of museum projects and programmes.

• Provide administrative and operational support for museum programmes, workshops, talks, tours and other public-facing activities.

• Support the preparation of proposals, reports, presentation materials, publicity information and other documents required for museum projects and stakeholder updates.

• Assist with the organisation and documentation of artworks displayed in offices, public spaces and campus locations, including coordination of installation, movement, labelling and related records.

• Support the review and improvement of museum workflows, records and administrative processes to strengthen day-to-day operational continuity.

Requirements:

• Bachelor’s degree in Arts, Arts Management or a related field.

• Minimum 2 to 3 years of relevant working experience, preferably in museums, galleries, arts organisations, cultural institutions, education, public-sector administration or related fields.

• Strong administrative ability with excellent attention to detail, accuracy, follow-through and record-keeping.

• Good communication and interpersonal skills, with the ability to liaise professionally with artists, vendors, colleagues, internal departments, external partners and members of the public.

• Comfortable working with museum, art, cultural, heritage or educational content.

• Good organisational and coordination skills, with the ability to manage timelines, track multiple tasks and support several projects at the same time.

• Some knowledge of museum, gallery, archive, collections, exhibition or programme processes would be advantageous.

• Familiarity with procurement, finance tracking, reporting, documentation or administrative workflows would be useful.

• Able to work both independently and collaboratively in a small team environment.

Appointment title offered will be commensurate with candidate’s prior work experiences.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU