Senior HR Administration Specialist with German

For Linklaters Global Solutions Warsaw, we are currently recruiting for the Senior HR Administration Specialist with German.

Work arrangements:

Hybrid model work: (2 days per week from the office located next to Rondo ONZ)

Contract: Employment contract with 3- month probation period

Working hours: rotating shifts, 9:00–17:15 and 9:45–18:00

About the team

You will join Linklaters Global Solutions (LGS) as part of the People function, supporting the firm’s offices and contributing to the efficient delivery of core HR services for the German market.

The HR People Services (HRPS) team is responsible for delivering day‑to‑day operational HR support across the full employee lifecycle for Germany, including HR administration, data and systems management, reporting, and close cooperation with local payroll and benefits. The team acts as a first point of contact for HR queries, ensures compliance with German employment law and firmwide policies, and supports process improvement, annual HR cycles and the implementation of best practice in systems.

As Senior HR Administration Specialist, you will be responsible for HR administration and people support, ensuring smooth operations and professional HR service delivery. Collaborating with business teams and legal teams worldwide, our team covers key HR processes, data quality, and employee lifecycle management.

As Senior HR Administration Specialist, you will:

• Resolve HR policy and process queries as first point of contact, escalating complex cases and managing HR cases within agreed service levels.

• Administer onboarding, including documentation, induction coordination, start arrangements and new joiner chats.

• Process contractual and employment changes (for example department moves, promotions, job changes, allowances, work schedules, secondments).

• Coordinate and administer family leave requests, including end‑to‑end maternity support and guidance to employees.

• Manage employee exits, including holiday calculations, benefits treatment, systems termination and exit interviews.

• Maintain accurate HR data in Workday and other systems, running regular audits and reports to ensure data quality and compliance.

• Support annual performance, appraisal and moderation processes, and other HR projects or cyclical activities.

• Contribute to continuous improvement by updating templates and process documents and identifying efficiency enhancements.

• Share knowledge, support colleagues during peak workloads, and uphold compliance with employment legislation, regulatory requirements and HR best practice in all activities.

• Participate in knowledge transfer.

Apply if you:

• Have 2+ years professional experience in HR administration within corporate or professional services environment supporting German market

• Communicate fluently in German & English, with excellent verbal and written skills and the ability to explain processes clearly and maintain professional correspondence.

• Have a solid understanding of HR processes, policies and procedures, and can apply them accurately in day‑to‑day work.

• Bring a strong customer‑focused mindset, demonstrating professionalism and resilience when handling sensitive or complex queries.

• Have advanced MS Office skills (including Excel functions such as v‑lookups and mail merges).

• Have experience using HR systems such as Workday, Neocase or iTrent, and feel confident learning new technologies quickly.

• Show strong attention to detail and a commitment to delivering high quality, accurate work.

• Enjoy working as part of a collaborative team, can adapt to different personalities and thrive in an evolving, close‑knit environment.

• Bring a positive and flexible approach to change, with a willingness to contribute to process improvements and continuous learning.

Benefits
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

·Private medical care

·Free in-house fitness center

·Life insurance

·Worldwide travel insurance for business and non-business travel

·Benefit Multisport club card or subsidized travel card

·Wide range of training opportunities

About Linklaters
Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.
We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business

• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments

• We celebrate diversity, equity and inclusion so our people can bring themselves to work

• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to

• We invest in custom-fit career paths for our people in line with their talents and aspirations

• We provide agile working solutions to meet the changing needs of our people and our business

• We are committed to people first relationships based on mutual trust, respect and appreciation

• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as neededWe invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.