Senior Meeting & Events Planner

Job Family

Marketing - General

Job Description Summary

The Senior Meeting & Events Planner will plan and execute a variety of enterprise-wide meetings and events. This person will work closely with clients, vendors, travel specialists and marketing coordinators to provide quality programs and the highest-level customer service to event participants.

Job Description

Responsibilities

• Plan medium/large size meetings and events and assist with larger meetings for employees and clients.
• Provide support to the client before, during and after meetings and events. Update and follow meeting checklists. Execute on-site support when applicable.
• Research meeting sites, hotels, and other vendors to compare services and cost estimates.
• Negotiate terms and conditions of contracts and ensure all company clauses are included.
• Create registration website. Develop necessary reports (rooming lists, manifests, etc.)
• Responsible for site selection and food and beverage selections, as well as determine needs for audio-visual, transportation, and other services as needed.
• Allocate planned budgets for meetings and events.
• Ensure materials (invites, websites, presentations, etc.) are compliance approved and meet brand standards.
• Maintain accurate and updated meeting records. Track historical data for future budgeting planning.
• Apply fundamental concepts; work on assignments of moderate scope and complexity with limited oversight; make recommendations for changes to procedures and perform varied work requiring some originality or ingenuity.
• Mentor other planners.
• Provide expertise and guidance regarding event planning issues and processes including but not limited to housing management, food and beverage planning, meeting room sets, audio visual specifications, and travel services.
• Assist clients with agenda development.
• Solve complex problems in creative ways; initiative and independent judgment required; operate with latitude for un-reviewed action or decision; review progress and evaluate results; exhibit leadership skills.

Qualifications

• Bachelor’s degree in marketing or relevant field, or equivalent combination of education and experience
• Seven years of experience in event and program management
• Proficient computer skills including email, routine database activity, word processing, spreadsheets, graphics, etc.
• Excellent interpersonal skills and the ability to work with diverse personalities in a tactful and flexible manner
• Good reasoning skills and sound judgment
• Ability to handle multiple projects, while meeting related deadlines
• Leadership skills with the ability to organize, analyze and prioritize work assignments

Working Conditions

• Hybrid Office Environment
• Ability to lift and/or carry 25-30 pounds of audio/video equipment and other meeting materials
• Frequent Travel 25 to 50%

This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.

What We Offer

For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees.

Compensation Benefits

• Competitive Pay

• Bonus for Eligible Employees

Benefits Package

• Pension Plan

• 401k Match

• Employee Stock Purchase Plan

• Tuition Reimbursement

• Disability Insurance

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Employee Discounts

• Career Training & Development Opportunities

Health and Work/Life Balance Benefits

• Paid Time Off starting at 160 hours annually for employees in their first year of service.

• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).

• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars

• Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.

• Adoption Assistance

• Employee Assistance Program

• Back-Up Care Program

• PTO for Volunteer Hours

• Employee Matching Gifts Program

• Employee Resource Groups

• Inclusion and Diversity Programs

• Employee Recognition Program

• Referral Bonus Programs

Inclusion & Diversity

We believe our commitment to diversity and inclusion creates a work environment filled with exceptional individuals. We’re thrilled to have been recognized for our efforts through the Human Rights Campaign Corporate Equality Index, Dave Thomas Adoption Friendly Advocate, and several Seramount lists, including the Inclusion Index, 100 Best Companies for Working Parents, Best Companies for Dads, and Top 75 Companies for Executive Women.

To foster a culture of inclusivity throughout our workforce, workplace, and marketplace, Transamerica offers a wide range of diversity and inclusion programs. This includes our company-sponsored, employee-driven Employee Resource Groups (ERGs), which are formed around a shared interest or a common characteristic of diversity. ERGs are open to all employees. They provide a supportive environment to help us better appreciate our similarities and differences and understand how they benefit us all.

Giving Back

We believe our responsibilities extend beyond our corporate walls. That's why we created the Aegon Transamerica Foundation in 1994. Through a mix of financial grants and the volunteer efforts of our employees, the foundation supports nonprofit organizations focused on the things that matter most to our people in the communities where we live and work.

Transamerica’s Parent Company

Aegon acquired the Transamerica business in 1999. Since its start in 1844, Aegon has grown into an international company serving more than 23.9 million people across the globe.* It offers investment, protection, and retirement solutions, always with a clear purpose: Helping people live their best lives. As a leading global investor and employer, the company seeks to have a positive impact by addressing critical environmental and societal issues, with a focus on climate change and inclusion and diversity.

* As of December 31, 2023