Senior Payroll Specialist
Thomson Reuters
Poland, Gdansk
Full-Time
Competitive
RemoteSenior
We are looking for a Senior Payroll Specialist to join our team in Gdańsk!
As a Senior Payroll Specialist, you will own end-to-end payroll execution for an assigned scope of countries in a region and serve as the subject matter expert on the local team in Poland. You will act as the key liaison between the company and third-party payroll providers, and as the trusted local reference for the remote leadership team based in Costa Rica — supporting day-to-day coordination, knowledge sharing, and team alignment without direct people management responsibilities. You will also drive process improvements and leverage AI tools to enhance payroll operations.
About the Role
In this opportunity as a Senior Payroll Specialist, you will:
Own the full payroll cycle for assigned countries, ensuring all inputs are delivered to third-party payroll providers accurately, on time, and in the required formats.
Serve as the primary point of contact with external payroll vendors, validating outputs, resolving complex discrepancies, and ensuring compliance with established processes and statutory requirements.
Act as local point of contact in Poland for the remote leadership team, supporting follow-up on deadlines, documentation, and day-to-day execution — without direct people management responsibilities.
Support onboarding and knowledge sharing for other team members in Poland, serving as a go-to resource for process guidance and complex payroll questions.
Escalate risks, blockers, and operational issues to the remote leader in a timely and structured manner.
Partner with HR, Accounting, and Treasury to ensure accurate data exchange and proper general ledger alignment.
Perform and review complex payroll reconciliations, including third-party payments and GL-related activities.
Support internal and external audit processes by providing payroll data, documentation, and analysis.
Lead or contribute to payroll improvement projects and process standardization initiatives.
Leverage AI tools and automation to drive efficiency, accuracy, and scalability in payroll operations.
About You
You’re a fit for the role of Senior Payroll Specialist if you have the following required qualifications:
English fluency required.
University or college education preferred; high school diploma required.
4+ years of payroll experience in a multinational or regional environment.
Experience working with third-party payroll providers and managing end-to-end payroll processes across multiple countries.
In-depth knowledge of payroll compliance, statutory requirements, and best practices.
Demonstrated ability to resolve complex payroll issues and provide guidance to peers.
Advanced Excel skills; experience with payroll reconciliations and GL activities.
Strong communication and stakeholder management skills; ability to influence without authority.
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What’s in it For You?
Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
About Us
Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.
We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.
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More information about Thomson Reuters can be found on thomsonreuters.com
We welcome applications to our full-time vacancies from all citizens who have been granted protection within the territory of the Republic of Poland under the EU Temporary Protection Directive (subject to proof of status). This is inclusive of:
Ukrainian citizens and their family members residing in Ukraine before 24 February 2022
Third country citizens and stateless persons and their family members with international or equivalent national protection in Ukraine, who had a valid residence permit in Ukraine on 24 February 2022
Citizens of other third countries who were permanent residents in Ukraine on 24 February 2022 in accordance with Ukrainian regulations and who cannot safely and permanently return to their country