Job Description Summary
The Recruitment Experience Partner will be responsible for managing end-to-end recruitment activities for the Novartis Japan Commercial portfolio. Based in Tokyo, this role will partner closely with hiring managers, business leaders, People & Organization colleagues, and regional or global Talent Acquisition teams to deliver effective hiring outcomes.
The successful candidate will act as a trusted talent advisor, providing recruitment strategy, market insights, sourcing expertise, and candidate management throughout the hiring lifecycle. This role requires strong bilingual capability in Japanese and English, senior-level recruitment experience, and the ability to work effectively in a matrixed, international environment.
This is a hybrid role based in Tokyo, with office attendance required 12 days per month.
Job Description
Major Accountabilities
- Manage end-to-end recruitment for positions across theNovartis Japan Commercial portfolio.
- Partner with hiring managers and business leaders to understand business priorities, workforce needs, role requirements, and hiring timelines.
- Lead recruitment strategy discussions, intake meetings, sourcing planning, interview process alignment, offer management, and candidate closing.
- Act as a trusted advisor to stakeholders by providing talent market insights, competitor intelligence, sourcing recommendations, and hiring best practices.
- Develop and execute proactive sourcing strategies to attract qualified talent for current and future hiring needs.
- Build and maintain talent pipelines for commercial functions such as sales, marketing, market access, business excellence, strategy, and related roles.
- Ensure a high-quality recruitment experience for candidates, hiring managers, and internal stakeholders.
- Drive inclusive hiring practices and support diversity, equity, and inclusion objectives throughout the recruitment process.
- Collaborate with People & Organization, Total Rewards, Talent Acquisition colleagues, and external partners where required.
- Maintain accurate recruitment data and activity tracking in relevant systems.
- Ensure compliance with Novartis recruitment policies, local labor requirements, and global Talent Acquisition standards.
- Contribute to continuous improvement initiatives related to recruitment processes, tools, employer branding, and candidate engagement.
KPI
- Delivery of hiring targets for assigned commercial portfolio roles.
- Time-to-fill and time-to-offer performance in line with business expectations.
- Quality of hire and hiring manager satisfaction.
- Candidate experience feedback and engagement levels.
- Strength and quality of talent pipelines for priority roles.
- Offer acceptance rate.
- Diversity of candidate slates and support for inclusive hiring outcomes.
- Accuracy and timeliness of recruitment data and system updates.
- Compliance with internal recruitment processes and local requirements.
- Stakeholder satisfaction with recruitment advisory support and market insights.
Minimum Requirements: Work Experience
- Significant experience in talent acquisition, recruitment, or executive search, preferably atsenior recruiter level.
- Proven experience managing end-to-end recruitment processes for complex or business-critical roles.
- Experience partnering with senior hiring managers and business leaders in a consultative capacity.
- Strong understanding of the Japan talent market.
- Experience recruiting for commercial roles such as sales, marketing, market access, product management, business excellence, strategy, or related functions.
- Experience working in a multinational, matrixed, or fast-paced business environment.
- Pharmaceutical, healthcare, life sciences, or medical device industry experience is welcome.
- Experience using applicant tracking systems, LinkedIn Recruiter, sourcing tools, and recruitment reporting platforms.
Skills
- Strong stakeholder management and influencing skills.
- Excellent consulting and advisory capability.
- Strong direct sourcing, talent mapping, and pipeline development skills.
- Ability to manage multiple requisitions and priorities independently.
- Strong understanding of recruitment lifecycle management.
- Candidate assessment and interview process management skills.
- Market intelligence and competitor talent mapping capability.
- Strong communication, negotiation, and presentation skills.
- High attention to detail and strong process discipline.
- Ability to work independently as an individual contributor.
- Strong collaboration skills in a cross-functional and international environment.
- High level of professionalism, confidentiality, and ownership.
- Growth mindset and continuous improvement orientation.
- Commitment to inclusive hiring and candidate experience excellence.
Languages
- Japanese:Fluent or native-level proficiency required.
- English:Business-level proficiency required.
- Ability to communicate effectively with both local Japanese stakeholders and regional or global colleagues.
Skills Desired
