Site Contract Negotiator -Poland

Work Model: Hybrid

Job Overview

We are seeking a proactive and detail-oriented professional to support country-level activities related to site activation, start-up, and clinical trial agreements (CTAs). This role plays a key part in ensuring timely study initiation, compliance with regulations, and effective contract and budget management.

You will work under moderate supervision as a developing individual contributor, supporting process improvements and collaborating cross-functionally to drive operational efficiency and high-quality outcomes.

Key Responsibilities

Site Activation & Study Start-Up

• Act as the Single Point of Contact (SPOC) for investigative sites, Site Activation Managers (SAMs), Project Management teams, and other stakeholders
• Perform feasibility, site identification, start-up, and site activation activities in compliance with applicable regulations, SOPs, and work instructions
• Prepare, review, and distribute site documentation, ensuring completeness and accuracy
• Maintain accurate and up-to-date information in internal systems, databases, and tracking tools
• Track and follow up on regulatory and study documents, including:
  • CDAs (Confidential Disclosure Agreements)
  • SIFs (Site Information Forms)
  • Ethics and regulatory submissions
  • Informed Consent Forms (ICFs)
  • Investigator Pack (IP) release documents
• Monitor project timelines, identify risks, and implement contingency plans where needed
• Review site performance metrics and provide feedback to management
• Provide local expertise to SAMs and project teams during study planning and execution
• Perform quality control (QC) of documents provided by investigative sites
• Communicate progress updates and ensure alignment across cross-functional teams

Contract & Budget Management

• Lead the negotiation and ongoing management of Clinical Trial Agreements (CTAs) with investigative sites and investigators
• Collaborate with Clinical and RSU teams to ensure timely site start-up and accurate forecasting of contract execution timelines
• Review and negotiate site budgets in alignment with sponsor-provided calculations and study requirements
• Communicate and explain legal and financial terms to internal and external stakeholders
• Prepare, review, and finalize CTA amendments based on sponsor requests and study guidelines
• Perform QC of contracts, ensuring accuracy, completeness, and compliance with departmental standards
• Participate in project meetings to expedite contract negotiation and execution timelines
• Create, maintain, and organize contract documentation and files
• Support archiving of contracts for completed studies

Qualifications & Experience

• Bachelor’s degree in Life Sciences, Legal Studies, or a related field (required)
• Minimum 3 years of clinical research experience, or equivalent combination of education, training, and experience
• Experience with site activation/start-up and CTA negotiation is highly preferred
• Knowledge of clinical trial systems is an advantage
• Familiarity with regulatory documentation and clinical trial processes

Skills & Competencies

• Strong communication and stakeholder management skills
• Proven negotiation and problem-solving abilities
• High attention to detail and strong organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Collaborative mindset and ability to work cross-functionally
• A legal background is considered a plus

What We’re Looking For

• A motivated team player who can take ownership while working under moderate supervision
• A professional who can identify process improvements and contribute to operational efficiency
• Someone who can manage general challenges requiring a broader understanding of project and business needs

Why Join Us?

You’ll be part of a dynamic and collaborative environment, contributing to impactful clinical research projects while developing your expertise in both site activation and contract management within a global organization.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

The potential base pay range for this role, when annualized, is 105.900,00 zł - 280.700,00 zł. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.