Sr Administrative Assistant

Proactively manage calendars (Microsoft Outlook) and schedule meetings for multiple executives, including coordination of live / virtual meetings, travel, external advisors’ meetings, and multi-participant sessions

Coordinate and prepare agendas, correspondence, presentations, and reports with accuracy and attention to detail

Handle financial administration, including processing departmental invoices, expense reports, and corporate card reconciliations; track and monitor payments through OnBase

Coordinate and oversee domestic and international travel logistics, creating comprehensive itineraries and ensuring smooth execution of travel plans

Produce polished deliverables leveraging Microsoft Word, PowerPoint, and Excel

Maintain digital and physical records, organize shared files, and ensure compliance with file retention policies

Prioritize and manage multiple, competing tasks to deliver high-quality results under tight deadlines

Provide general office and team support including supply management, facilities requests, onboarding / offboarding logistics, and technology setup

Act as the first point of contact for internal and external stakeholders, including senior leaders, partners, and external parties

Exercise sound judgment in managing priorities, handling confidential information, and making decisions

Work collaboratively with other administrative support roles, both internal and external

Support ad hoc projects and initiatives as assigned

You’ll support senior leadership in a fast-paced, high-impact environment

You’ll be a trusted partner in both day-to-day operations and strategic initiatives

High school diploma or equivalent

4 years of administrative experience

Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, Word)

Immigration sponsorship is not available for this position

Bachelor’s degree in business or a related field

3 years of experience as an Executive Assistant, with at least 2 years supporting leaders within a Fortune 500 organization

Experience working in large, complex organizations (10,000+ employees)

Excellent written and verbal communication skills with strong executive presence

Excellent calendar management and organizational skills

Demonstrated ability to anticipate needs, prioritize effectively, and problem solve

Polished grammar, spelling, and attention to detail

Strong customer focus, professional demeanor, and collaborative mindset

Flexibility and adaptability in a fast-paced, dynamic environment

Proven ability to manage sensitive and confidential information with the highest integrity

Working knowledge of Workday and Concur application platforms

Working knowledge of SAP and / or OnBase invoice processes

Starting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!

The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments

The ability to make an impact and shape your career with a company that is passionate about growth

The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best