Job Title
Sr. Financial Management Analyst
Job Description Summary
The Finance Management Analyst is responsible for managing and processing rent payments, ensuring accuracy and compliance with lease agreements and company policies. This role involves tracking payment schedules, reconciling
discrepancies, and maintaining detailed financial records related to rent obligations. The Rent Payment Analyst works closely with lease administration, finance, and property management teams to ensure timely payments, resolve billing issues, and provide detailed reports on rent-related metrics.
Job Description
- Requires knowledge of Generally Accepted Accounting Principles (GAAP) and Financial Accounting Standards Board (FASB) regulations including an intermediate knowledge of financial terms and principles to include accounting methods (cash, accrual, and full GAAP).
- Verify, reconcile, and track property invoices for rent, charges, and adjustments. Obtain necessary approvals, ensure accurate and timely payment processing, and promptly notify the client of any irregular landlord charges. Address and resolve disputes with landlords to maintain compliance and accuracy.
- Update the real estate system with expense adjustments, including base rent modifications, revised estimates, and one-time charges, ensuring accuracy and alignment with lease agreements.
- Reconcile payment discrepancies, resolve billing issues, and coordinate with landlords and internal teams to address any payment-related concerns.
- Work closely with client’s Accounts Payable team to ensure that payments are made within the due dates to avoid penalties. Advise of any urgent payments that need to be made. Negotiate with landlord to cancel any late charge that may arise.
- Security deposit monitoring. Ensure the return of client’s security deposits at lease expiration, make any final rent reconciliations/adjustments, and either pay, or collect, as appropriate.
- Subtenant Management. Ensure timely rent collection, compliance with sublease agreements, and resolution of any subtenant-related issues
- Review straight-line records for accuracy prior to it going to the client
- Prepare regular reports on rent payments, outstanding balances, and discrepancies for client, as required
- Ensure compliance with internal policies and procedures such as SOC1, AR, AP, etc.
- Participate in regular client calls or meetings
Operating Expense Reconciliation
- Conduct audits of ad-hoc/statements/reconciliations. Interpret, and analyze all charges for accuracy, in accordance with lease documents and back-up documentation.
- Conduct audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents.
- Request detailed back-up as necessary including general ledgers, amortization detail and invoices, occupancy reports, site plan data and more to validate expenses are accrued based on sound accounting principles.
- Directly responsible for dispute resolution with landlords for any identified discrepancies and the recovery of overcharges
- Prepare written reports outlining all audit recommendations and findings
Other Responsibilities:
- Provide support in strategy development, continuous improvement efforts, and the implementation of data integrity enhancement initiatives.
- Participate in root cause analysis and mistake-proofing initiatives
- Analyze, track, and reporting on cost data, identify cost-saving opportunities, and provide accurate financial insights to support budgeting, forecasting, and decision-making processes.
- Perform special projects as assigned
- Ad hoc reporting
INCO: “Cushman & Wakefield”
