Studio Coordinator / Administrative Assistant
Gensler
New York, NY, US
Full-Time
$67,500
OfficeAssociate
Your Role
Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
As aStudio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules.You'reat the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act asan ambassadorfor their studio and a liaison between their directors/principals, projectteamsand many others.
What You Will Do
Support Studio Directors and Principals with all administrative needs, includingscheduling ofmeetings, expense reports, correspondence,travel arrangements,etc.
Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
Partner with Studio Directors, Principals and Design Managersoncoordinatingon-siteclient meetings with theNY officehospitality team.
Engage in office culture,planstudio meetings, retreats, outings, and celebrations.
Workwith the studio tomaintainan organized studio space.
Consistently providea high levelof customer service to Gensler staff, clients, vendors, businesspartnersand guests while at times, being the client interface.
Collaboratewith other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
Serve as back-up for receptionand otherStudioCoordinatorsas needed.
Your Qualifications
Must have at least 3-5 years of experience in an administrative support position
Bachelor’s degree isrequired
Experience in a professional service firm preferred
Proficient in Microsoft Office (Word, Excel,etc), Microsoft Teams–Tableau is a plus
Strong knowledge ofPowerPointrequired–Adobe InDesign andMiroisa plus
Strong attention to detail and the ability to multi-task and prioritizerequired
Excellent verbal and written communicationa must
Ability to communicate and interact effectively with all levels of management
Exceptional customer service orientation
Must be self-motivated,resourcefuland entrepreneurial
*Please submit your resume as a PDF, Word documents will not be accepted
**The base salary range will be estimated between $67,500 -77,500 plus bonuses and benefits and contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.