Toledo Complex Food & Beverage - Catering Coordinator

At Legends Global, we are the premier hospitality partner to the world’s greatest live events, venues, and brands. Through our fully integrated service model, we deliver exceptional experiences across every touchpoint — from hospitality and venue management to partnerships, merchandise, and live event operations.

With a network of more than 450 venues worldwide, hosting over 20,000 events and entertaining 165 million guests annually, our success is powered by ambitious thinking, collaboration, and bold execution. We are committed to creating an inclusive environment where team members can grow, contribute, and thrive.

Winning is an everyday mindset at Legends. Join our team and be part of creating unforgettable experiences.

THE ROLE

The Toledo Complex includes both the Huntington Center and the Glass City Center. This position provides operational support across both venues. The Catering Coordinator will be responsible to support the overall day to day operations for the special events and catering department. In addition, this plan and execute events as assigned and will assist and support the Director of Catering. The Catering Coordinator will work closely with the department Director and Managers to gain experience of completing tasks associated with specials events catering and event planning. The Coordinator will have working knowledge of special events planning, creating BEO’s, and venue on premise catering.

Essential Duties and Responsibilities

Include the following:

• Plan, detail and execute catering requests for internal events and special events as assigned.
• Create event orders, floor plans and event logistics reports.
• Responsible for preparing and executing BEO meetings
• Work in conjunction with the culinary team to select menu options for assigned events and track internal costs.
• Create event orders for ticketed events.
• Assist the Director of Catering & Special Events with the planning and executing of catering orders for internal clients.
• Provide appropriate documentation to the accounting department to generate post event invoices.
• Plan and execute special events with range of experience as assigned.
• Support the catering operations for all ticketed events and special events as assigned.
• Attend various staff and stadium production meetings.
• Support the overall day to day operations for the catering department front of house to include: maintaining BEO documentation, generating change reports and weekly event tracking reports.
• Monitor venue calendar for catering requests.
• Assist in overall special events preparation as needed.
• Assist with on site event management for front and back of house.
• Develop knowledge of conflict resolution as it relates to special events planning and execution.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Prior experience in creating BEO’s.
• Must be proficient in Microsoft Excel, Word, Outlook and Power Point
• Microsoft Office document formatting.
• Knowledge of catering event order system; proficient in Momentous, Reserve, Delphi – A plus
• Knowledge of Social Tables, All Seated, Delphi Diagrams or Visio – A plus
• Detailed oriented and organized
• Excellent Customer Service and ability to multi task
• Ability to work in fast pace environment.
• Creative and ability to think outside the box.

• Minimum 1 years in hospitality coordinator role
• Working knowledge of culinary/food & beverage
• Detail oriented and experience in creating BEO’s
• Strong written and verbal communication skills.
• Interest and understanding of the special events and or hospitality industry.
• Computer Skills: Microsoft Office to include document formatting.
• Ability to work in fast pace environment.
• Creative and ability to think outside the box.

Education and/or Experience

• Bachelor’s degree from a college or university, or minimum 3 to 5 years previous experience working in a warehouse or equivalent combination of education and experience.
• Previous experience operating power tools and other equipment, such as light trucks, pallet jacks, forklifts, access lifts, or other light power-driven equipment preferred.

Skills and Abilities

• Work independently, exercise judgement and initiative.
• Work in a fast-paced environment.
• Remain flexible and adjust to situations as they occur.
• Work effectively under pressure and/or stringent schedule and produce accurate results.

Computer Skills

• Operate a personal computer using Outlook, Windows, Word, Excel, and other standard office equipment.
• Ability to understand and operate the property’s work order system to submit and complete work orders.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

• Must perform strenuous physical duties at times, including lifting, carrying, moving, and climbing.
• Must be able to lift 75lbs.
• Must be able to stand and work on your feet for 8-10 hours a day.
• Must be able to stretch and reach.
• Climbing ladders and working from heights as necessary.

Note

The essential responsibilities of this position are described below the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor