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Job Description:

We are seeking a highly organized and proactive Legal Administrative Assistant to support a fast-paced criminal defense practice. In this role, you will play a key part in managing client intake, coordinating case-related activities, and ensuring smooth day-to-day operations. You will regularly interact with clients who may be navigating stressful situations, requiring a calm, patient, and professional approach. This position offers the opportunity to contribute meaningfully by assisting in case preparation, managing communications, and helping maintain efficient workflows. The ideal candidate thrives in dynamic environments, brings a thoughtful approach to problem-solving, and is confident in offering ideas to improve processes.

• Monthly Compensation Range: $1,150 USD to $1,220 USD.

Responsibilities include, but are not limited to:

Organize and maintain case files and discovery documentation

Support ongoing client communication including SMS follow-ups and updates

Prepare and assist with filing standard legal documents such as notices of appearance and discovery requests

Assist with electronic discovery review and organization of case-related materials

Manage calendar scheduling and appointment coordination

Coordinate travel logistics related to legal cases

Schedule client meetings, including coordination for individuals both in and out of custody

Manage client intake processes and maintain clear communication with prospective and current clients

Requirements:

Additional Job Description:

• Schedule: Monday to Friday, 08:30 a.m. to 05:30 p.m. EST
• Timezone: Eastern Standard Time (EST)

Requirements:

○ Experience in a U.S. law firm environment preferred
○ Experience supporting criminal defense matters is a plus
○ Ability to handle sensitive client interactions with professionalism and composure
○ Strong organizational and multitasking abilities
○ Ability to provide suggestions and contribute to process improvements
○ Bilingual proficiency

Tools and Software:
○ Clio Manage
○ Clio Grow
○ Clio Work
○ RingCentral
○ Gmail
○ Google Suite

Required Skills:

•Minimum of 1 year of experience as a legal assistant, or in a legal support role

• Excellent written and verbal communication skills
• Strong attention to detail and organization
• Ability to manage multiple tasks and priorities effectively
• Emotional intelligence and ability to remain composed in stressful situations
• Professional and client-focused mindset
• Proactive and solution-oriented approach
• Ability to receive and provide feedback constructively
• Self-motivated with a strong sense of accountability
• Adaptability in a dynamic work environment
• Strong interpersonal skills when handling client interactions

Work Shift:

8:30 AM - 5:30 PM [EST][EDT] (United States of America)

Languages:

English, Spanish

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

V105- Legal Administrative Assistant Criminal Practice

Job Duck

Job Description

Additional Job Description:

Required Skills:

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