Wellness Administrative Assistant

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks:Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

BASIC FUNCTION:

The purpose of this position is to perform a variety of advanced office/administrative support duties which require a thorough knowledge of a function or functions within a department or work unit. This position may be responsible for monitoring budgets and business affairs, personnel matters, and interpreting policy and procedures. Incumbents typically work at a high degree of independence with general direction and supervision received from a department supervisor, manager, assistant/associate director, or assistant/associate dean.

SUPERVISORY ACCOUNTABILITY:

Responsible for orienting and training others, assigning and reviewing their work. May also be responsible for acting in a “lead” or “senior” capacity over other positions performing essentially the same work, or related technical tasks, and reporting to a higher level on a formal basis.

NATURE AND SCOPE:

Internal contacts may include senior administrators, faculty, students, and staff. External contacts may include vendors, consultants, and the general public.

PRINCIPAL ACCOUNTABILITIES:

· Directs the workflow of the office.

· Develops and implements office procedures and practices.

· May assign and monitor student workers, as directed.

· Provides direction to clerical staff to coordinate administrative procedures within the department and/or among other offices.

· Monitor or oversee the monitoring of a variety of account expenditures; maintain and reconcile detailed budgets for various accounts; advise and/or determine which expenditures are within the budget guidelines; inform management of irregularities and proceed with corrective action.

· Prioritize workload to meet work unit operations.

· Submit timecard data for the department.

· Verifies leave time and total paid time for the pay period.

· Resolve inaccurate or incomplete time records with the supervisor and/or employees.

· Enter personnel and financial documents with related software applications.

· Perform data analysis of moderate difficulty using tables, graphs, basic statistics, and print final reports.

· Prepare visuals for presentations.

· Prepare confidential correspondence and reports.

· Determine and make needed corrections to produce error-free final copy.

· Assembles data and composes a variety of correspondence for the department.

· Design office filing systems and file correspondence, and other items according to categorized order.

· Search files and other information sources to answer questions or assemble data for the supervisor and other staff.

· Use automation to remind the supervisor and others of scheduled events, deadlines, and other pending matters.

· Work directly with a wide variety of professional, technical, and/or supervisory staff to assist in general duties.

· Gather and compile statistics and other materials for various reports.

· Review and process a variety of forms, both online and hardcopy, such as personnel or purchase requests.

· Serve as liaison to faculty, staff, students, alumni, patients, outside agencies, and the public concerning information or complaints.

· Participate in meetings and conferences pertinent to the area of responsibility.

· Prioritizes and arranges meetings, conferences, and appointments for the unit administrator; makes necessary travel reservations and itineraries;

· Determines and prepares background material needed.

· Perform other job-related duties as assigned.

CORE COMPETENCIES:

· Advanced knowledge of office and administrative practices and principles.

· Skill in the operation of computers, related software applications (MS Word, Excel, PowerPoint, and Access).

· Knowledge and skill in accounting and budgeting procedures and techniques.

· Ability to problem solve and make decisions.

· Ability to exercise discretion and ensure a high-level of confidentiality.

· Ability to communicate effectively orally and in writing with a diverse population.

· The ability to establish and maintain effective, harmonious work relations with faculty, staff, students, and the general public.

MINIMUM REQUIREMENTS:

High School diploma or GED and 2-4 years of general work experience. AA/AS may be substituted for 4 years of required work experience. A BA/BS may be substituted for up to 4 years of work experience.

Compliance Salary Range Disclosure

Expected Pay Range: $28/hr - $31/hr